All scheduled times are in Eastern Daylight Time. (EDT)
10:15 AM - 11:00 AM
Special Note: These sessions are brought to you live in Zoom
Kevin shares ideas, strategies and principles that will inspire and equip you to make a positive difference every day. At the heart of his message is a simple, yet powerful philosophy for life that drives every thought, every action and ultimately every result we achieve both personally and professionally. You and your team will be motivated to reach beyond what is required and do something remarkable!
Special Note: These sessions are brought to you via Zoom.
Engage and collaborate with peers from across North America. Share challenges as well as success stories. Topics are identified by you and span across state and local government entities to include: Canadian Procurement, Corrections, Higher Education, Housing, K-12, Large Cities, Large Counties, Small and Medium Cities, Small and Medium Counties, States, Transportation, and Utilities.Handouts: Small and Medium Counties Session - Handout 1, Handout 2, Handout 3, Handout 4Handouts: Utilities Session - Handout 1, Handout 2, Handout 3, Handout 4, Handout 5
2:15 PM - 3:30 PM
Procuring commodities correctly is critical to the entity and the end user who must ensure that goods and services are delivered to contract standards and ultimately meet their needs. Join us and explore how to write better scopes of work, ensuring that you can monitor it alongside deliverables, desk-audits, formal onsite audits, reviewing invoices, change orders, and closeouts .
The Procurement process and function is often viewed as cumbersome and something that internal departments must get through in order to acquire goods and services needed to support their missions. Changing this perception and this reality benefits both your organization’s performance, as well as, increases procurement staff’s morale. This session outlines a road-map for changing the view of procurement from a processing function; to a value-added business advocate committed to assisting departments secure what they need, when they need it, and at fair and reasonable prices.
This presentation uses real software projects to discuss procurement strategies for custom software purchases, including getting a seat at the project team's table, developing an SoW, creating evaluation criteria, and executing effective project management after awarding a contract.
A successful supplier partnership can drive savings for your agency. Learn how in this Discover how your agency can partner with companies and/or manufacturers to leverage your aggregate spend to lower pricing, maximize volume rebates and simplify ordering and oversight. This session provides insight into how to choose the right ‘partner’ and the benefits gained through a consolidated spend. Understand the strategic supplier perspective and get insight into how this can offer pricing and delivery advantages.
In this session, hear about two case studies showcasing the egregious conduct of a mayor and a procurement officer, both of whom are now federal inmates. Attendees gain professional insight into how to develop internal controls, foster a culture that supports prevention and promote policies that enhance transparency to avoid ethical pitfalls.
What are the essential elements for developing an effective Statement of Work? Research shows how poor Statement of Work documents can create a 'tumbling dominoes' effect that bring risk to the owner. This session highlights what you need to know to create an effective Statement of Work.
What is procurement's role in ensuring the supply chain is socially responsible? This session explores what other entities are doing to be socially responsible. Learn what resources are available and how your entity can make a difference.
What is a brand? Why does the public sector not bid brand? When can government bid brand? This session provides techniques for dealing with brand issues within a bid or RFP. Understand what is and what is not possible within the bid process and why.
3:30 PM - 5:00 PM
Visit exhibitors without missing a session! Come to the Virtual Exhibit Hall to interact with exhibitors you’d like to meet, watch a live demo within their booths or browse through helpful company literature at your leisure. Stay tuned for more information as we get closer to the event!
5:00 PM - 6:00 PM
11:15 AM - 12:30 PM
Many times, the Procurement function is seen as the hindrance between an agency user and the goods and services they need. This session discusses the differences between hurdles and roadblocks; and features a great discussion with Darin Matthews regarding how Procurement Officers may mitigate roadblocks, help stakeholders navigate hurdles, and become heroes for their entities.
What is the process for technology demonstrations within an IT solicitation? This session addresses the concept of designing the demonstration script including workflows, how to evaluate and get agency evaluators as well as how to manage expectations for both the supplier and the participants.
Is cooperative procurement right for your entity? This session explores the history of cooperative procurement, why it is used, how it works and how it may or may not work for you. A panel takes you on an interesting tour through the NCPP "Road Map to a Cooperative Procurement Strategy". Enjoy the ride.
True success in public procurement depends upon our ability to partner with our supplier community. The days of keeping our supplier community at "arms-length" are over, replaced by the need to forge strategic partnerships with industry. Through collaboration, we find new approaches to providing government service, new solutions to government challenges and new opportunities for synergy that leads to greater success. This session explores how to build better supplier relationships and innovative ways to leverage supplier partnerships.
Addressing realized value in collaborative Buyer/Supplier relationships and why they matter. How can you utilize your strategic partners to bring private sector solutions to your public agency and improve your overall value to the agency while staying in regulatory compliance? How do you effectively measure contractor/vendor performance, justify overall savings or share risk management within product or services procurements? There’s overall value to an agency when procurement, departments and vendors communicate to implement mutually beneficial solutions and you are the key.
Don't miss this opportunity! Are you ready to learn the real "do's and don'ts" that can rectify savings in your JOC program? Are you ready to implement your own program and need to know how it creates savings? Are you ready for the facts from the experts at the nonprofit Center for JOC Excellence? The national non-profit and certifying JOC organization will demystify the rhetoric from vendors and provide the real options for your program in collaboration with one of the nation's leading procurement expert from Norfolk, Virginia. Don't miss this opportunity to get the resource information to implement best practices while expediting renovation and repair projects for your facilities and infrastructure. Join us to learn procurement best practices!
Gain personal and professional insights from this true story. My 'trusted' employee who I mentored and was well-liked and promoted stole $6 million. How did our culture enable the scheme? What procedural gaps provided this opportunity? What would I do differently? What steps did the agency take in response? A riveting story about a rising star who is now a federal inmate.
How can we use design thinking to advance innovation in public procurement? This session explores the concept of design thinking and what the experience includes such as thinking strategies, cultivating solutions, strengthening relationships and so much more to be successful in today's agile workplace.
12:45 PM - 1:45 PM
And the winner is…join us for a virtual celebration as we recognize individuals and chapters for their tremendous accomplishments. Save your applause for the end!
Procurement fraud. What do you need to know? This session explores real-world examples of procurement fraud including a short video featuring Rita Crundwell, the Comptroller for the City of Dixon, Illinois who embezzled $53 million dollars over a 20-year period.
The procurement process and the press. What you need to know. In 2019, the City of Longmont, Colorado issued an RFP that ended up in the hands of the local newspaper. This session focuses on how to defend the integrity of the procurement process under public scrutiny and how you can turn what may seem like a negative into a positive leadership experience.
JOC is an alternative construction procurement method that enables public agencies to complete projects efficiently and cost-effectively. Work completed through JOC are still publicly advertised and competitively bid, but a catalog of pre-priced tasks allows agencies to receive quality work without losing time to negotiations or change orders. Smaller agencies can also access JOC through cooperative purchasing methods. The City of Tampa has used the Job Order Contracting (JOC) method to complete over $10 million in small-to-midsize projects when short-staffed or on a tight schedule. Learn more about the projects the City of Tampa has completed with Job Order Contracting, why the city chooses JOC and how the city used JOC to save Super Bowl XLIII.
When faced with uncertain technology advancements, poor knowledge of existing systems and infrastructure, and evolving business requirements, the standard firm, fixed-price contract model can work against you. This presentation will explore how to structure your solicitation, negotiations, contract, and project plans to allow for agility and fiscal responsibility. We will look at lessons learned from traditional and agile contract models to describe the pros and cons of each approach. You will be provided with an overview of how, when, and why a un-priced contract should be utilized, and suggested best practices to implement this solution.
Special Note: This session is brought to you live in Zoom
A lot has changed over the last couple months and government leaders have had to quickly adjust to new and unprecedented challenges. Government leaders and organizations also recognize these challenges have created opportunities to accelerate and drive transformational change within their organization. Join us as we discuss the challenges along with the State of Arizona, and learn about new initiatives that they're implementing.
Local agencies are collaborating on procurement to save time and money. Are you looking for creative ways to engage with neighboring jurisdictions on purchasing? This session features three panelists who share different approaches to cooperative procurement in their region. Gain insight on everything from organizing joint solicitations to actionable approaches you can implement in your region.
How do you make sure social responsibility is not included in procurement at the expense of operational and financial sustainability? This session explores the basic types of social responsibility categories (supplier diversity, environment, labor, etc.) and provides insights and best practice approaches to incorporating socio-environmental requirements into procurement that can actually increase efficiency and effectiveness.
Local governments receive federal dollars and they are required to adhere to federal standards. In addition, they must meet state and local procurement requirements. In this session, we will explore case studies and examples regarding the 2 CFR 200. We will also discuss risk assessment over federal programs and a sample procurement proposal that meets all federal, state and local requirements.
3:15 PM - 5:00 PM
This session considers the Chicago Mafia as an American Corporation to explore how procurement professionals can expand their leadership roles by following its fundamental operating principles. Learn how to employ the L.E.A.D methodology in your organization to become outfitted for leadership.
Learn about the EPEAT Benefits Calculator from Green Electronics Council (GEC). This powerful tool can help purchasers demonstrate the data-driven benefits of choosing sustainable products by quantifying EPEAT-registered sustainable IT products’ lifecycle environmental and cost savings. This session explains the calculator’s methodology includes a live demonstration.
Ethically maintaining supplier relationships ensures that you procure the best goods and services on the market as efficiently and cost-effectively as possible. This session explores the balancing act of maintaining supplier relationships while honoring procurement’s ethical standards to help you meet both sets of obligations with all of your suppliers.
Public agencies need to know how to prepare for disasters. For procurement professionals, that means taking necessary procurement actions during an activated emergency to receive federal funding. This session explores what policies agencies should establish to comply with FEMA requirements and get reimbursed for eligible expenses.
This session explores best practices for keeping solicitations short and focused. Learn how to state your “must-have” requirements up-front, ensure your requirements are clear, and develop a requirements compliance table to avoid repetition.
73% of public agencies are prioritizing digital procurement to ensure business continuity in these uncertain times. Is digital procurement right for you? Learn how to calculate the ROI of digital tools to build your business case for digitizing procurement.
Sustainability and surplus work hand in hand to change our communities’ environmental footprint. This session discusses the importance of surplus as it relates to sustainability and regenerated revenue for our communities. .
This session explores how agencies can benefit from innovation by presenting a case study of Miami-Dade County’s pursuit of a public-private partnership for a courthouse in lieu of the traditional design-build method. Learn how a leap of faith in procurement paid off along with tips for discussing a P3 option at your agency.
Special Note: These sessions are brought to you via Zoom.
Engage and collaborate with peers from across North America. Share challenges as well as success stories. Topics are identified by you and span across state and local government entities to include: Canadian Procurement, Corrections, Higher Education, Housing, K-12, Large Cities, Large Counties, Small and Medium Cities, Small and Medium Counties, States, Transportation, and Utilities.Handouts: Small and Medium Counties Session - Handout 1, Handout 2, Handout 3, Handout 4, Handout 5Handouts: Utilities Session - Handout 1, Handout 2, Handout 3, Handout 4, Handout 5
Ethics. Leadership. Community Responsibility. These qualities are paramount to public procurement. Based on the current climate, how do you balance these effectively? How can you be innovative? How can you make a difference? How can you communicate with suppliers? What works and what does not? Get answers to these and many more pressing questions.
3:45 PM - 5:00 PM
5:00 PM - 5:15 PM
How do we as leaders keep everyone in our organizations focused and paddling in the same direction? It takes a lot of effort and a good plan. As leaders we often overlook the importance of building a strategic plan as an operational platform for our organizations. Join us as we build a strategic plan from the ground up using a template participants can use in their own organizations.
This session explores what circularity means and how we all benefit when procurement agencies choose circular products. Learn which attributes to include in a comprehensive circularity evaluation and what tools are available to help you select products that consider the circular economy to significantly reduce environmental impact.
What are the essential elements for developing an effective IT Scope of Work? In IT projects, the SOW may be developed long before the technology solution is even picked. Some SOWs may be vague, others may be overly prescriptive and limit vendor innovation. This session shares tangible examples from a variety of technology projects on key elements to help you develop effective IT SOWs.
While over 80% of FEMA's public assistance dollars are allocated to purchasing goods and services, the procurement department is often the last to be pulled into recovery planning. This session shows procurement professionals how to take a seat at the recovery planning table and ensure that processes and procedures are aligned to optimize FEMA recovery dollars.
What happens when you decide to throw out the normal rules of procurement? This session presents a case study of Multnomah County that uses specific decision points to illustrate the importance of the Values and Guiding Principles underlying the processes we carry out every day but often don’t see until we get rid of the rules.
Witness an interesting case in public procurement history. In this session, your colleagues present a case, including examining witnesses and advocating for the plaintiff and defendant. You get to decide which side should win the case and learn how to apply what you just experienced in your daily operations.
This session presents detailed information about the state of compensation of public procurement professionals over the last 20 years. The study includes practical information about salary benchmarks, statistical modeling on pay disparities, and a model of predictors of salaries.
The Certified Public Procurement Officer (CPPO) and Certified Professional Public Buyer (CPPB) credentials are recognized throughout the public procurement profession and demonstrate an individual's comprehensive mastery of public procurement. This session discusses the value the certifications provide to the individual and the profession as a whole. The presenters will highlight the benefits and value of obtaining professional certifications; discuss certification eligibility requirements; and, identify resources to assist professionals in becoming certified. Attend this session and be one of the first to hear about the results of the most recent UPPCC Job Task Analysis project and how the exams will be changing in 2021.
1:00 PM - 2:15 PM
2:30 PM - 3:45 PM
4:00 PM - 5:00 PM
Join a conversation on a topic of interest to you!
As a young professional, you may be looking for ways to expand your network, boost your skills and get more recognition at your entity. You have already registered for the 2020 Virtual NIGP Forum so we know you are committed to excelling as a public procurement professional. The NIGP Member Council would like to invite you to attend a special event designed for people just like you. Bring your favorite Cocktail, Meet other Young Professionals, Learn about Volunteer Opportunities. Join Us!
Cooperative procurement is a relatively new contracting tool for Canadian provinces. With recent changes in trade agreements and greater adoption by provinces, cooperative procurement seems to be making a positive impact in Canada. This session is designed for procurement professionals and suppliers who work in and market to Canada and want to learn more about “group buying.”
This session explores how Pennsylvania figured out a way to foster sharing between 9,000 government and non-profit organizations.Learn how the state’s cooperative purchasing program COSTARS became a billion-dollar organization and is leveraging a powerful tool that gives participants essential and actionable insights into a supplier's past performance.
Learn the best leadership approaches to implement new software and technology in your organization. With key concepts taken from over 500 case studies, this session will show you the right way to adopt and implement new innovations within your organization.
Root cause analysis is a relatively simple technique that enables managers to determine what happened and why so they can identify methods to prevent future recurrence. This session explores the basics of risk management and allows participants to complete an exercise using a fishbone diagram.
2020 has taken each of us on a non-stop rollercoaster ride, and state and local governments are in the front seat. Each week brings something different, and as the virus spread across America, leaders and officials are forced to make swift and consequential decisions to protect their communities. This session will review tactical modifications and improvements you can make to ensure your entities are ready to safely and responsibly open its doors to your staff and community.
The City of Norfolk is joining jurisdictions across the nation to modernize their government, advancing economic development and fostering a "can-do" culture through innovative procurement. Through its Startup in Residence program, Norfolk has streamlined procurement to reduce the time it takes to respond to an RFP dramatically and made procurement more inclusive and attracting to innovators from around the world. Join us as we discuss how the city fostered this can-do, innovators-welcome attitude, exploring how collaborative periods resulted in unprecedented growth in this unique, case-study driven session.
COVID-19 has forced government to change the way it does a lot of things, including the way it shops for goods and services. Not just personal protective equipment (PPE), medical supplies or janitorial services, either. Cities, counties, school districts and even public airports are being asked to do the impossible right now: buy a whole lot more of practically everything – from technology devices and office supplies to snacks and sporting good equipment – a whole lot faster and with a lot less money. This session will discuss 4 reasons why now is the time to explore a new way to shop for goods and services. Attendees will see a demo of an online solution built exclusively for the public sector and get the opportunity to participate in live, online Q&A.
This session explores the new realities of leading a remote workforce, including energizing teams and communicating effectively between diverse groups in the midst of change. The flexible approach presented can be adjusted for procurement departments of all sizes.
Go beyond the basics of cooperative procurement with a special panel representing the three sides of cooperative decisions: cooperative, supplier, and procurement. This session includes real-world examples and scenarios to help guide the decision process.
Change management is a key skill for navigating individual, team, and organizational enhancements. This session explores what critical technical and nontechnical components are needed to effectively manage change in a regulated environment.
A panel discussion of Procurement Leaders on their efforts to work with staff to capture the impact and effect of COVID response on the procurement organization and ongoing efforts to transition to a new sustainable operating model.
Cybersecurity is a continuously changing field with the development of technologies that open up new avenues for cyber-attacks. Procurement professionals must be aware of and prepared to protect their entities as best they can. The team that developed this global best practice on Cybersecurity for Procurement share actual and ongoing cyber security incidents. Hear their stories and participate in discussions on how Procurement can contribute to mitigation and response.
The presentation presents legal standards governing disadvantaged-, minority-, women-, small-, and veteran-owned business programs and explains why such understanding is crucial to protect an agency while providing benefits to diverse suppliers.
This workshop explores how technology helped Williamson Country change their administrative purchasing department into a strategic office. Learn how the County has increased transparency, efficiency, and vendor participation, while decreasing vendor inquiries.
This session gives you a chance to explore and practice verbal and non-verbal communication techniques that can help you negotiate with vendors from different cultures and generations. Learn how to apply and master certain Japanese concepts to gain confidence when negotiating.
Procurement professionals are often the ones driving and managing change within their organizations. Learn basic change management skills so you can drive your organization forward.
You know you can accomplish more with an energized, motivated team, but what happens when you’ve lost your leadership mojo? This talk will motivate you to break through to the next level to accomplish more results, achieve larger goals, and overcome the fears that are holding you and your team back.