Daily Schedule

Sessions at Forum 2018

Forum Shuttle Schedule

7:00 AM – 8:00 AM

Breakfast Buffet (Full Conference and ticket holders only)

8:15 AM – 10:00 AM

Opening Ceremonies and Keynote Speaker Jimmy Wayne

10:15 AM – 12:15 PM

Agency-based Networking Session

2:15 PM–3:30 PM

The Procurement-Supplier-End User Relationship: Navigating Traditional, Advanced, and Services Procurement

Whether seen from the perspective of the end user, the procurement officer, or the supplier, relationships impact business on a daily basis. Today, both the ever-changing workforce and the growing use of technology are pushing the envelope, resulting in new strategies in the delivery of services and changing the way that procurement collaborates with end users for the access and availability of marketplace products. Join the NIGP Business Council in this interactive and collaborative session designed to provide procurement officials with the tools—and perspectives—they need to navigate the new-age world of traditional, advanced, and services procurement.

Farming for Success: Removing the Challenges from Statement of Work, Part 1

Few concepts are as frustrating and difficult for procurement professions to learn as statement of work. Difficulty, however, doesn’t have to mean impossible. Prepare to laugh as we tackle this frustrating concept through the eyes of our fictitious character Joe Farmer, learning to identify where SOW fits into the procurement process, examining the key elements of a well-drafted SOW, and exploring the innovative ways that SOWs are used at Oregon State University.

Treasure Map: How to Navigate the Road to ERP System Procurement

As anyone that has gone through one will tell you, ERP projects are not easy. They’re not impossible either, however, and when governments properly prepare, know what to expect, and use the procurement process to their advantage, they can greatly improve the rate of success. Based on experiences with hundreds of local governments, this session identifies what strategies are successful, those that are not, and the mistakes governments typically make with ERP procurement and contracting that will haunt the implementation later on down the road. Join us and learn how to write a high-quality RFP, develop selection criteria for smart decision making, spot supplier differentiators, and acquire essential contract principles you will not want to move forward without in this session designed for any procurement professional planning for or thinking about purchasing ERP or other enterprise software.

Writing What You Know: Revising to Ensure Efficiency

Contract language is a critical part of the procurement process, but it is often overlooked as a mere formality. In this session, we explore how poor contract language created audit problems for the University of Tennessee (with an emphasis on managing long-term contracts for goods, often called “blanket orders”); discuss the value of taking a holistic approach to contract template creation and maintenance; and learn how the very misused “FOB” shipping term creates problems—including how it cost UT over $18,000! FOB doesn’t mean what most people think it means!

Planning for Success: Bringing Fresh Concepts to Old Problems

As procurement professionals, we are required to assist our clients and customers with making various purchases in a timely manner while adhering to various laws, regulations, policies, and procedures. Accomplishing this task, however, can be timely, and in many cases, costly. During this session, we review the purpose and importance of the procurement forecast calendar, procurement planning strategy meetings, and volume spend opportunities, all of which are fresh and often-forgotten tools that can help you turn the greatest challenges into the most rewarding opportunities.

Knowledge Bursts: Getting Suppliers in Sync

When the State of Tennessee’s Central Procurement Office (Department of General Services) began to experience communication breakdowns with suppliers, they knew they had to do something. In response, the Learning and Development team created “Knowledge Bursts,” short videos that showed suppliers how to complete single tasks on a digital portal. This session demonstrates how each video was created along with the associated challenges and successes of this new approach, leaving participants with a better understanding of how they can use technology to explain and innovative existing systems and processes.

Preparing for Disaster: Procurement During an Activated Emergency

With the ever-increasing rise of manmade and natural disasters happening across the country, it is crucial for public agencies to be prepared to react at a moment’s notice. When it comes to activating in response to tragedy, no entity is more important than the procurement professional, who must be on the front lines to secure necessary funding during activated emergencies. Join us as we discuss and share FEMA guidelines, required forms, the importance of documentation, and many other attributes that are critical to helping you and your agency develop and pass a disaster procurement policy.

The ABCs of XYZs: Managing Generational Expectations

By the year 2025, Generation Y will comprise three-fourths of the workforce, and Gen Z, accounting for more than 25% of the US population, will start flooding the workplace. Ensuring Generation X feels valued and developed will increase the likelihood of retaining them. Each generation brings new expectations with it, and as a result, organizations must adapt and meet, or surpass, those expectations in order to find better ways to attract and retain the top talent crucial for organizational success. During this interactive presentation, discover what the modern worker cares about and strategies to keep them around, engaged, and happy.

SOW What?: 10 Words to a Professional Language

As the procurement profession evolved, a number of terms outgrew their original meaning, requiring us to expand, define, clarify, and distinguish our language to adjust and address the field's growing pains. Join us as we explore and become acquainted with a few key terms that can help catapult practitioners towards a professional language, highlighting the public procurement practices that can help propel you and your agency into a more professionalized future.

Public-Private Partnerships (P3s): A Hot Topic is Getting Hotter!

State and local governments are looking to public-private partnerships (P3s) to help deliver and finance public facilities and infrastructure. Public procurement will play an important role in facilitating these efforts. This session, sponsored by the Section on Procurement & Contract Administration of the American Society for Public Administration (ASPA), addresses the NIGP practice guidance on P3s, how the International City/County Management Association is using the NIGP practice guidance to inform municipal and county officials about P3s, and the implications for public procurement of the recent White House “Legislative Outline for Rebuilding Infrastructure in America.”

3:45 PM - 5:00 PM

The Procurement-Supplier-End User Relationship: Navigating Traditional, Advanced, and Services Procurement

Whether seen from the perspective of the end user, the procurement officer, or the supplier, relationships impact business on a daily basis. Today, both the ever-changing workforce and the growing use of technology are pushing the envelope, resulting in new strategies in the delivery of services and changing the way that procurement collaborates with end users for the access and availability of marketplace products. Join the NIGP Business Council in this interactive and collaborative session designed to provide procurement officials with the tools—and perspectives—they need to navigate the new-age world of traditional, advanced, and services procurement.

Farming for Success: Removing the Challenges from Statement of Work, Part 2

Few concepts are as frustrating and difficult for procurement professions to learn as statement of work. Difficulty, however, doesn’t have to mean impossible. Prepare to laugh as we tackle this frustrating concept through the eyes of our fictitious character Joe Farmer, sharing the innovative ways that SOWs are used at Oregon State University so that you and your agency can adopt and adapt the most beneficial practices.

Securing Clarity: Unlocking the Mysteries of Bonds and Insurance

Bonds and insurance are designed to reduce the risks associated with construction projects for public agencies. Unfortunately, sureties and insurance companies operate in a world of their own, featuring fine print, obscure exclusions, complex forms, and a discipline-specific archaic vocabulary. Join us as we discuss what you need to look for when reviewing bonds and evidence of insurance, learning how to protect your agency before you find yourself without the types of protections you thought you had.

Women in Procurement: Songs of Strife and Success

Over the last year, we have seen a litany of stories featuring scandal, heartache, bravery, and triumph of women from all walks of life. For many women in business, however, treatment reflective of the #MeToo movement is the norm, but we are so much more than the treatment of our past. Join this panel of female procurement leaders as they share their personal stories of strife and success, discuss the challenges of being a female leader, and demonstrate how they overcame inappropriate or unfair treatment, discovering how they made a difference in creating a culture where women flourished alongside their male counterparts.

Global Professionalism: Incorporating Best Practices

NIGP provides best practices on the most recent procurement issues, but reconciling the Institute’s directives within your organization’s guidelines can be challenging. Discover how Loudoun County Public Schools incorporated the practices into their school system’s business and procurement processes, sharing their professionalized results with ends users and accounting/financial staff alike.

Spectacular Specifications: The Art of Getting What We Want

Procurement professionals know the questions to ask that get them the items their clients need, but more often than not, customers either don’t want to provide those answers or they can’t understand why there’s a question in the first place. Learn how to craft an easily understandable solicitation document, exploring the myriad of things that can be done to create a proper solicitation the first time, every time.

CPPO & CPPB Certifications: Information Session

Is 2018 your year? Join the Director and the Certification Manager of the Universal Public Procurement Certification Council (UPPCC) for this informative discussion and discover what it takes to obtain your Certified Professional Public Officer (CPPO) and Certified Public Procurement Buyer (CPPB) credentials. Get all of the answers to your questions regarding eligibility, exam content and preparation, requirements for maintaining the credentials and more.

Talent Management Success in Public Procurement: Lessons Learned and Experiences Shared

In today’s world, it is now more important than ever before to be creative in drawing potential candidates into the government arena. The current business culture and economy, along with competition with private sector companies for talent, requires a fresh and unique approach for success in recruitment for public sector procurement professionals, even though they may not have all of the desired skill sets at the onset. Join us as we discuss lessons learned and proven strategies—including evaluation, professional development investment, NIGP national and local networks, academic institution placement, work-life balance initiatives, and revision of job classification—to create a new type of talent pool, one that emphasizes the successful retention, growth, coaching, and development of the next generation of public procurement leadership.

The 3 R’s of Engagement: Embracing the New Paradigm

Organizations are increasingly challenged to attract and retain staff. Retirement, private, and public-sector competition and evolving workplace expectations are beginning to stack up against traditional workplace practices. Questions about mobility, collaboration spaces and tools are becoming common during the interview process, and organizations are not always prepared to offer competitive answers in today’s fluid and highly-competitive job market. This interactive session offers a look at what some innovative organizations are doing to scrap outmoded practices and embrace new paradigms and the tools they use to equip and optimize their workforce.

Planning for Success(ion): Strategies for Sustainable Chapter Governance

How do you start preparing your Board and your successors for inevitable leadership transition? Join us for a workshop, where we help you develop your own unique boot camp program and key support systems to ensure sustainable chapter governance. This proactive and interaction sessions arms participating chapters with the tools, knowledge, and skills to tackle the challenge of leaving your chapter better than how you found it!

6:00 PM – 10:30 PM

Social Event - Country Music Hall of Fame & Museum - (with dinner) - FULL

This event is open to full conference attendees and current ticket holders only. As of July 30, this is event is sold out and at capacity. We apologize we are unable to sell additional tickets to this event at this time.

8:30 AM – 10:00 AM

Plenary Session - Procurement Officials: The MVP’s in the Fight Against Procurement Fraud and Corruption

In “Procurement officials – The MVP’s in the fight against procurement fraud and corruption,” discover how truly unique and tremendously valuable the position of a procurement official is in the fight against procurement fraud and corruption. Follow an FBI agent through six different investigations targeting conspiracies to corrupt the procurement process. Learn, as the FBI did, directly from the individuals who committed the crimes (vendors, manufacturers’ representatives, public officials) as they reveal their methods for corrupting the procurement process. Leave with an updated and expanded list of the "Red Flags" of procurement cycle fraud and corruption derived from these investigations to take back with you and examine your own work and agency’s procedures going forward. Become the MVP in the fight against procurement fraud and corruption!

  • Special Agent Kyle Scheatzle, Federal Bureau of Investigation

10:15 AM - 11:30 AM

Public Procurement Salary Benchmarking and Employee Turnover Analysis

Studies offer more than you know, and this NIGP-funded university research project identifies what other organizations pay competitively to discuss. It establishes salary ranges and explores what influences people's decisions to change jobs. It is as much about what you can learn from the results as it is what you can learn about yourself and your entity. If an agency isn’t paying enough to keep the best, then the turnover rate will increase. This session delivers the facts, based on two compensation and employee turnover surveys conducted in 2018, and you will learn the rest of the story.

Cooperative Procurement: Just Like a Country Love Song

While in Nashville, discover how cooperative procurement and country music have much in common! Besides buying stuff like tractors and trucks, learn ways in which this contracting tool can help with emergency preparedness, construction projects and to stay ahead of emerging trends. Highlighting real case studies where procurement teams used innovative approaches to solve their problems, this non-denominational session will empower you to know how, when, and why to create and implement a cooperative strategy. Whether you work in a big city or a small country town, sing a different “tune” by taking your cooperative strategy to the next level.

Learning Reimagined: Innovating Education at NIGP

With our world changing and evolving at record speed, it is now more important than ever for professionals to stay on top of their developmental growth and engage in life-long learning. But how do you stay on top of your game when time and budgets are limited and demands are high? Join NIGP’s Content team as we explore and shape the future of learning in this interactive session, discussing our vision of a reimagined NIGP learning experience that is available anytime, anywhere, and anyway.

The Right Way Forward: Preparing Your Agency for Design Build

Like any project delivery method, design build comes with its own, unique set challenges, chief of which is learning the right way to implement it across all facets of the organization. Designed to explain the paradigm shift that distinguishes design build from other methodologies, this presentation discusses how you can instill the right attitudes, values, and products in your agency to successfully deliver a design build project.

Improving the Bid: Understanding Qualifications, Responsiveness, and Responsibility

Clarity is the hallmark of good procurement, but the language can be difficult to understand. As such, articulating the differences between responsiveness and responsibility can be a confusing task, especially when you have to balance qualifications alongside the mix. Explore and discuss the differences between responsiveness and responsibility, acquire tools to assist in the evaluation portion of bid responsiveness, and learn the different types of qualifications, all while ensuring that you and your agency have the details you need without being overly restrictive.

Earning Your Seat: Finding Your Voice After Change

Have you ever walked into a new agency or role and realized that your voice seemed out of tune from the rest of the group? You’re not alone, and the problem is more common than you think. Join us as we discuss and share personal experiences, discovering unique and personalized ways to express yourself as a procurement professional while promoting the benefits of procurement to informed and uninformed colleagues alike.

The Perfect Storm: Lessons Learned from the 2017 Hurricane Season

The 2017 hurricane season was one of the most active, devastating, and costly in U.S. history. The true horror, however, was after the storm, when contractors abandoned their negotiated contracts and fled to other areas for more lucrative opportunities. These actions have since risen to the highest levels of state and federal investigation, with both the Florida attorney general and FEMA subpoenaing multiple contractors as a result. As procurement professionals, we owe it to our organizations to not only learn from these experiences, but to structure solicitations and contracts with the greatest degree of protection so that this doesn’t happen to us.

Procuring Diversity 101: Basic Knowledge about Supplier Diversity Programs

This session provides an overview of the legal and administrative elements of government supplier diversity programs. Join us as we discuss the history, legal framework, best practices, and other introductory elements for procurement diversity.

Microsoft Excel: Top Essential Functions

More than four hundred functions are built into Microsoft Excel for simple to complex calculations. Which of these functions are likely to be most valuable to you and your agency to build formulas, analyze data, extract key information, and to more effectively use your Excel worksheets? In this workshop, we focus on the most frequently used and helpful functions in Microsoft Excel.

NIGP Code and Its Value

Explore the NIGP Commodity/Services Code’s structure and benefits in public procurement organizations today. This session aims to expand your idea of what the NIGP Code can do with new opportunities for use shared by others in your field.

1:15 PM - 2:30 PM

Procuring Diversity 201: Advanced Knowledge about Supplier Diversity Programs

As legal standards and trends in program litigation evolve and take effect at the local, state, and federal levels, procurement professionals must do our due diligence to ensure that our policies, actions, and standards are as inclusive and encompassing as possible. Building off of the basic elements of procurement diversity, this advanced workshop targets more complex elements of diversity business program, including recent litigation trends, benefits to diversity suppliers, and tips for the conduction and implementation of disparity studies.

Microsoft Excel: Linking & Sharing Data

Some of the most useful and time-saving features in Microsoft Excel are the choices to link and share worksheet data. Find out how to easily reference and summarize data from other worksheets, learn how to use Excel data in other programs, and look at options to protect data in this intermediate-level Excel workshop.

Connecting with Community: Leveraging LinkedIn for Procurement Success

LinkedIn is a wonderful resource for leadership development, empowering employees and agencies alike to take an active role in developing both themselves and their communities. Few entities, however, understand just how powerful this free tool is. Join us as we discuss how you can leverage LinkedIn to grow your economy, boost tourism, attract and hire top talent, collaborate with other governments, and more in this interactive, hands-on session.

Contract Administration: Beginning with the End

Looking at the breadth of the contract management cycle, it’s easy to assume that work is done once the award has been posted. Given that contracts are often put in place for long terms at a time, however, nothing can be further from the truth. Join us as we discuss why proper contract administration starts at the end of the process, incorporating administrative plans and performance assessments to influence your final product before you even begin.

Delivering Construction Projects: Exploring Alternatives to the Low-Bid Model

Traditionally, public agencies have awarded construction projects to the responsible bidder with the responsive low bid. Unfortunately, the adversarial relationships often inherent in these projects can lead to quality and schedule problems and increased change orders. Learn how you can mitigate some of the risks of the traditional low-bid model by using alternative contractor selection and project delivery tools, creating a risk-reduced environment and improving efficiency.

Planning to Win: Negotiating Your Way to Procurement Success

As with any professional practice, public procurement requires effective negotiators. Whether working with internal or external parties, it’s important for you to know how to enter the room so that you can walk away with what you need. Join us as we discuss the different methods of negotiation and learn how you leverage a successful negotiation framework in your agency, improving the prospects of a successful outcome.

Procuring for Success: Using the Pay for Success Model to Fund Social Services

In the Pay for Success financing model, private investors provide upfront capital to launch a social program, and are repaid only if the project achieves specific, predefined outcomes set by the government. Pay for Success holds numerous benefits for governments: greater use of data in decision making, scaling evidence-based programs, and more effectively serving vulnerable populations. This session provides an overview of how Pay for Success works, and explains when it is (or is not) appropriate, offering suggestions for expanding the use of data-driven decision making and paying for outcomes in government programs for both you and your agency.

Bridging the Gap: Chapter Engagement in the Digital Age

Join representatives of five NIGP chapters to learn how they are engaging membership in the new, exciting digital age. Emphasizing the use of the latest and greatest emerging digital trends and technologies, we discuss several important questions designed to help you build relationships in the modern era, including: What problem were you trying to solve?; What platforms did you research and end up using?; How does the platform work?; and How are you measuring success? This unique, moderated session bridges the gaps between traditional and innovative chapter engagement, allowing our panel to talk through their processes, discuss lessons learned, and engage with the audience for open, honest dialogue.

Innovating Engagement: Creating the PWPI Matrix

Monthly, the Oregon Department of Corrections had anywhere between 3 to 15 Public Works Public Improvements (PWPI) projects ongoing, with each project requiring eight individual documents throughout the developmental process. Historically, staff recreated documents using a combination of Microsoft Suite products, resulting in mistakes and human errors and increasing the chance for bid protest with every slight mistake. In 2018, however, the Department took steps to innovative its processes, emphasizing the all-inclusive capabilities of Microsoft Excel to standardize the ITB process and moving away from a multi-documented approach to a more inclusive, smart-sheet organized matrix. Join the 2018 NIGP Innovation Award winners from the Oregon Department of Corrections and learn how they reduced error, centralized procurement, and condensed project completion time from hours to minutes in this innovative and agency-transferable session designed to revolutionize how procurement professionals engage the buyer community.

Ignorance is Risk: Procurement Analytics from Beginner to Mature and Beyond

Lack of procurement data visibility is risky. It can lead to continuing inefficient processes, missed savings opportunities, less reliable budget decisions, risk of fraud, off-contract expenditure, breaking procurement rules, unexpected supplier failure, and potential risk to the reputation of your organization. As procurement’s impact on your organization becomes more widely recognized, the expectation that data and analytics are part of the process grows. From basic, tactical process analysis to machine learning and AI to identify potential problems and opportunities for you, this session helps you determine your organization’s position on the maturity spectrum, where both your blind spots are, and ways in which you can move up to the next level of insight and visibility.

2:30 PM - 6:00 PM

Expo Open & Reception

8:00 AM - 11:00 AM

Expo & Breakfast

11:00 AM - 12:15 PM

Intergalactic Leadership: Leadership and Cultural Styles for the Future of Procurement

The future of the procurement industry depends on the people we hire and the culture that we create. Unfortunately, bad leadership can hinder even the most professional workplace. Join us in a galaxy far, far away as we learn how to develop powerful, positive leadership and culture styles in the procurement profession, and discover if your leadership culture is that of a Jedi knight or of a storm trooper.

Following Through: Establishing Long-Term Success with a Contract Administration Plan

Designed to ensure the success between a well-written contract and a well-executed one, contract administration plans are notoriously important in the procurement field. Unfortunately, this important step is a mystery to more than one professional. Join us as we discuss the stages of developing a strong, thorough, and complete contract administration plan, one designed to anticipate, assess, and mitigate potential procurement risk for you and your agency.

Proposing Flexibility: RFPs for the Procurement Professional

Public procurement professionals know the competitive bidding process. We’re comfortable with IFBs—we know how to handle them, and we’re not afraid to use them. Unfortunately, the needs of our entity can’t always be met by an IFB. Sometimes, we need more flexibility than just awarding to the lowest bidder that meets the minimum requirements. In many cases we can better serve the entity and our end user by issuing an RFP. Join us as we discuss the Request for Proposals—a sourcing methodology that allows the procurement professional to examine aspects other than the lowest price when making an award decision in order to get the best product or service, and therefore, the best value for our entity’s needs.

Procurement Marketing 101: Best Practices to Promote Procurement Projects

From supplier outreach to multi-supplier project completion, put marketing practices to work in Procurement Marketing 101. Come explore how to market the purchasing department and key projects to internal stakeholders and the taxpayer community at large, discovering how you and your purchasing department can utilize social media, press releases, emails, and SEO in combination with relationships with the supplier community to promote the department and projects.

Strategic Empowerment: Developing Partnerships through Individualization

Emotional and social intelligence are buzzwords in the modern business world, but how can you leverage these two attributes into long-lasting successes for both internal and external personnel? By understanding the concerns and pressures that stakeholders are under, you too can maximize your departments procurement goals, empowering staff to provide a place that showcases their experience, knowledge, and contributions. Join us as we discuss and develop lasting professional partnerships by emphasizing interpersonal communication, empathetic connection, and personalized relationship building on a strategic level.

Meeting the Village: Discussions and Perspectives from Buyers and Sellers

Annually, GovWin+Onvia conducts two surveys—one of the supplier community and one of the procurement industry—to determine the sentiment, challenges, and solutions that are on the minds of both buyers and sellers. Complimented by a panel of suppliers and procurement agents to debate the topics and issues most discussed, this session provides you with a broader perspective of the procurement profession, appealing to both the government supplier and buyer communities alike.

Shifting the Crate: The Value of Warehousing in Procurement

Few procurement professionals would disagree that warehousing has lost its way in the public sector, sacrificing capability and usefulness for faster turnaround. Historically, however, warehousing provides a plethora of unique opportunities for public agencies, especially when measured alongside mega-providers like Amazon. Come explore and address the issues that caused our profession to give warehousing pause, and learn how you can establish marketing strategies and inter-departmental benefits that accrue both organization and economic success.

Maximizing the Effect: Best Value Project Management for Procurement

Intentionally or not, procurement professionals use project management skills on a daily basis. Project management is not just used during the execution of a project, however, but throughout the entirety of our process, with success or failure often determined by how we can maximize our job efficiency. Identifying a new project management model that allows you to maximize your effort for the benefit of your agency, this session discusses the differences between traditional and best value project management, empowering you to build the best authority while saving costs along the way.

Scoring Success: Developing Successful Scoring Methodologies

When it comes to RFPs, procurement professionals can find themselves in a bind. Unlike simple solicitations, RFPs require us to generate evaluable scoring systems that consider technical requirements, price, methodology, and numerous other criteria. Learn how to establish transparent and professionalized scoring methodologies, and discover how you take these base-level techniques and develop them into complex scoring systems for even the most daunting of tasks.

Crisis Management: Dissection of a Chapter Disaster

Out of the blue, your chapter is faced with a crisis the likes of which you’ve never encountered before. What do you do? How does your chapter react? How have other chapters overcome these challenges before? Join us in this interactive, collaborating session as we discuss real-life case studies to learn from the successes and failures of past chapter emergencies, discovering the remedies and preventative measures needed to tackle even the most disastrous of chapter mishaps.

12:30 PM - 2:45 PM

Awards Lunch

3:00 PM - 4:15 PM

Can We Talk? Challenges with Procurement and Collaboration: Emerging Perspectives on Theory and Practice

There is a wide-ranging discussion on the issues and reforms related to the U.S. federal procurement process, with a noted area of contention arising when it comes to how we share information with any number of stakeholders. Increasingly, however, there is a need to approach this difficulty of collaboration strategically, as it includes facets such as hierarchy, networking, and interpersonal interactions that are not linear, let alone the incorporation of private and public entities. Join us as we discuss the procurement process, current trends, and recent approaches, including agile procurement, and explore a collaborative government model, which takes a holistic and strategic approach to collaboration to address weaknesses resulting from poor collaboration.

Legal Considerations Jeopardy

Drawing on the experience of a government contracts attorney, join in the fun as we explain the “why” of legal direction when it comes to government contracting! Together, we explore the legal perspectives of public procurement, discuss how to protect ourselves from tricky terminology, and have some fun in this Jeopardy-styled interactive session.

The Final Score: Deep-Dive into RFP Scoring & Methodology

How do you determine the final score, and what is your current process for doing so? Take a deep dive into RFP evaluation scoring options and methods to learn a new, potentially better, way to evaluate the proposal. We will discuss different methods in both the evaluation process and scoring, including consensus versus individual evaluation, automated tabulation of scores, and process workflow in this interactive session.

RFP Proposal Evaluation Best Practices: Cost Models, Upset Levels, Audit Trail, Transparency, Consensus versus Individual Scoring, Process Flexibility

In this interactive presentation, you will learn the best practices in RFP proposal evaluation. How do you handle cost outliers? What cost models (cost as an evaluation category, greatest benefit for dollar, revenue as a cost, etc.) can you use? How do you maintain transparency and audit trail? How do you generate detailed reports for best value source selection process? How do you maintain records of scoring history for iterative processes? How can you opt for consensus versus individual scoring and what methodologies/tools can aid that? How can every RFP have a different evaluation process and workflow? How do you use RFP evaluation libraries and templates to evaluate fast and productively? How do you handle risk? How can data analytics and artificial intelligence help? Interactively we will discuss all these and more with examples and real-world case studies.

Avoiding Bad Apples: Preparing Your Proposal Evaluation Committee

As anyone in public procurement can attest, preparing your proposal evaluation committee requires advanced planning and preparation—having even one ‘bad apple’ can have disastrous effects on the entire project. Come participate in this highly-interactive session as we discuss how you can prepare yourself in selecting, training, and leading your team toward a successful RFP solicitation, avoiding the all-too-common pitfalls that hinder professionalized success.

Getting to Why: An Alternative to Numerisc Scoring

Have you ever had a firm receive the highest score, but thought a different team seemed stronger for the project? Maybe it’s time to add a new set of evaluations to your toolbox! In this hands-on workshop, discover a qualitative alternative for conducting evaluations, one that you can use to clearly and confidently articulate your reasoning for selecting the best team.

Tending the Garden: Teambuilding for Process Improvement

What happens when you build a culture where employees are engaged and problems are treated as treasures, a culture where employee engagement is high and team members interact using the values of respect and innovation while holding one another accountable for improving employee and customer experiences? Come learn how King County’s Finance and Business Operations Division fostered this sort of innovative culture, and discover how you can apply training programs, clarity maps, and visual controls and management to your agency to foster a healthier, more productive environment.

Procurement Integrity: An Agency Program for Everyone

Everyone knows that integrity is a fundamental component to public procurement, but how do we simplify it and make it relevant for everyone in our public entity? At Sound Transit, the procurement, legal, and human resoruces departments teamed up to bring together the many federal, state, and local procurement and ethical standards in a single, clear curriculum. Witness for yourself a condensed version of a procurement integrity training workshop, and learn how you can firmly establish integrity of the processes and of the person in your entity’s procurement operations.

Planning for Risk: Incorporating Risk Management into Contract Administration

Risk is an inherent element of contract administration, with specific contracts featuring unique pitfalls based on their prerequisites. By developing a risk management plan, however, you can incorporate these potential issues into the early stages of contract administration. Join us as we identify the different risks inherent in pre- and post-award activities, learning how you can develop a risk mitigation strategy that prepares you and your agency for contract administration success.

Public Procurement Beyond Defined Scope: A Primer on the Opportunities and Challenges of Modular/Agile Procurement

Agile procurement is an emerging tool for public and private sector procurement offices alike. While traditional procurement models assume that we can define the scope of a purchase before we contract the work, the agile procurement model assumes the scope will change during the implementation. The model employs a series of “sprints,” or short time frame deliverables, that allow issues or missing requirements to be identified throughout the process and to be corrected before they impact the desired project outcomes. This session identifies the statutory, financial, and cultural risks and opportunities of this emerging methodology, introducing and explaining how modular/agile procurement can better help you and your agency.

4:30 PM - 5:45 PM

Adobe Acrobat: Creating & Building Interactive Forms

Creating fillable, digital PDF forms in Adobe Acrobat is fairly easy, but it’s not intuitive. Join us as we share how to leverage the power of Acrobat to quickly build, save, and edit an Acrobat form. In this session, discover techniques to move from paper to electronic forms with Acrobat tips and tactics.

Protecting your Data: Using Blockchain and Smart Contracts to Reduce Cost, Enhance Cybersecurity, Transparency, and Audit Trail for Procurement, RFP, and Contract Management Systems

RFP, procurement, and contract management systems involve sensitive data that is increasingly at risk to cyber attack, especially as stories of data vulnerability, hybrid cloud architecture, and risk mitigation techniques challenge the stability of your information. In addition, these systems need transparency, audit trail, detailed reports, group decision support, reduced cost, and enhanced productivity. Using real-life examples and case studies, this session demonstrates the best practices in the emerging blockchain and smart contracts based procurement, RFP lifecycle management process, and contract management systems, leaving attendees with a better understanding of how to reduce cost and enhance cybersecurity, productivity, transparency, and audit trail.

Valuable Procurement: Elevating Performance with Metrics-based Impact

Is Procurement viewed as meeting your customers' needs or a department that staffs' need to get through? Do you know your procurement work portfolio? Join us as we discuss practical approaches and specific focus areas that help you identify, track, and improve on metrics-based insight in this session designed to elevate your department's impact agency-wide.

Procurement Methods and Internal Controls to Meet the CFR 200 Requirements: A Focus on Automated Cost Analysis

Local and state governments are subject to the uniform grant guidance of CFR 200, a federal law that details many requirements that impact procurement processes and programs. To acquire federal funding from several agencies, including Health and Human Services, Education, FEMA, NASA, and the Agriculture Departments, the Harris County Department of Education (HCDE) adopted several policies to better coordinate and comply with this code. Join us as we review the implemented policies and procedures with emphasis on the cost analysis and some exceptions to the CFR 200, exploring how HCDE created an automated workflow to document its cost analysis review for its audit files in this informative and thought-provoking session.

Communicating Success: Sharing Procurement Professionally

Do you feel like your customers’ expectations don’t match reality, that their anticipations are causing friction and hurting your agency’s reputation? In 2017, King County (Seattle, WA) faced these same problems, but through hard work and strategic marketing, they transformed their department from the “black hole of procurement” into a helpful partner exemplifying valuable customer resources and marketing initiatives. Be inspired in this case study-focused session, and learn how you can incorporate helpful toolsets to improve your agency’s public image while prioritizing training objectives for the most important attribute of procurement—your customers.

Maximized Management: Leadership in the New Procurement Environment

The new, digital age of the modern day is rapidly changing how information is shared, processed, and grown, resulting in cataclysmic changes to nearly every job market. As the procurement market place forces agencies to redefine and reinvent themselves, managers and professionals must find new, innovative ways to leverage these changes in their own organizations and make manageable, measurable, and implementable solutions to the growing problems of shrinking budgets, reorganizations, and limited resources. Opportunities and lessons abound in this session designed to help you understand and lay the groundwork for overcoming the present and future challenges of public procurement.

Breaking the Wheel: A Hamster’s Guide to Time Management

With monotonous tasks like email management, phone calls, and meetings create professional pitfalls in the office environment, it’s easy to see how time management has become a challenge. Sometimes known as “hamster-ing,” these actions result when you lose sight of what your real goals are and instead run from task to task in a disorganized manner. Designed to guide you through the process of recognizing and identifying hamster-ing pitfalls in the office environment, this highly-interactive session shows you how to manage your day, avoid distractors, and get back on track in the office, breaking the hamster wheel once and for all while raising your productivity.

Roadmap to Leadership: The Procurement Professional’s Compass

Due to our unique and prioritized role in projects, procurement professionals have a unique opportunity to grow, change, and directly impact nearly every process that we touch. Productivity, however, is not changed by forcing people to do things differently, but by creating an environment where resources, process, materials, and technology overcome daily disruptions to maximize the effectiveness of everyday processes. Join us as we discuss how you, the procurement professional, can maximize the value and effort of your colleagues, exploring how to better share and manage project stakeholder expectations through innovative leadership techniques.

A New Procurement Story: The Goals, Technology, and Teamwork-Driven Transformation of Nevada

The State of Nevada is writing a new chapter in public procurement, detailing the necessary methodology of a modern, transparent, intelligent, and effective era of the discipline. Join us as we learn how Procurement Administrator Jeffrey Haag is leveraging his private-sector background and public-sector expertise to drive massive change, redefining how procurement works within his department, across the organization, alongside its suppliers, and for the Nevada taxpayers. Get inspired and learn how you too can implement these innovations as you write your own story of transformation in this pioneering session.

Becoming a Hero: Information as a Superpower

Told through an engaging story about an Indian Sari (Indian dress), economics, and government procurement, learn about the importance of market information and why it may be a superpower that has been by your side all along. This session covers practical tips while identifying and demonstrating tips and tools that can be used to gather market information, enabling better supplier discovery and superior procurement outcomes.

8:30 AM - 9:45 AM (Breakfast starts at 8 AM)

Extreme Networking & Continental Breakfast

10:00 AM - 11:30 AM

Plenary Session featuring Mike Martinet, Kate Vitasek, and David Rabiner.

Join us for this unique TED-style plenary session featuring three speakers, all with unique topics.

  • Vested: Five Rules that Will Transform Business Relationships - Kate Vitasek, Faculty, Graduate & Executive Education, University of Tennessee, Knoxville, TN
    The 21st century demands organizations innovate, create value, and get sustainable results. Unfortunately, conventional contracting approaches have a fundamental flaw in the business model that creates a perverse incentive to innovate and drive efficiencies—we want innovation, but write contracts that reward for the status quo. Determined to overcome this stagnation, the University of Tennessee has been researching leading organizations who have cracked the code for developing relationships that unlock award-winning and transformational results. In this session, author, educator and business consultant Kate Vitasek shares the five game changing rules of the “Vested” methodology to help you and your agency improve business relationships
  • Let’s Negotiate: Taking Your Negotiating Skills to a New Level - David Rabiner, CSP, Rabiner Resources, Portland, OR
    While most assume that procurement practitioners are expert negotiators, many government procurement professionals believe their systems and rules provide limited opportunities for negotiation. Going beyond the traditional, structured negotiating process to reveal the missed opportunities for informal negotiating, this session prepares you with key strategies and opportunities that you can use to reach effective agreements while maintaining goodwill. Join us as we share real-life negotiation techniques that you can use today in this fun, interactive, and enlightening workshop.
  • Local Government Purchasing: The Disaster After the Disaster - Mike Martinet, The Martinet Group, LLC, Torrance, CA
    After disasters, local governments turn to FEMA for financial assistance. But what looks like a life ring in a turbulent, troubled sea may actually be a bronze anchor that drags the organization to financial depths never imagined. FEMA’s assistance comes with incredibly stringent purchasing regulations that many organizations are totally unaware of. This session introduces attendees to these critical Federal regulations and explains how these rules affect local agencies, taking a more expansive look at the implications of Title 2 of the Code of Federal Regulations, Part 200, which governs all Federally-funded grant spending.

1:15 PM - 3:15 PM

Deep Dive Session

3:30 PM - 5:00 PM

Closing General Session with Keynote Speaker Carey Lohrenz