7:30 AM – 8:30 AM
Contract Administration: Procurements’ Achilles Heel
Procurement professionals spend substantial amounts of time in the solicitation, sourcing, negotiating, and contract award functions. Yet, with all the time that gets invested, contract administration continues to be the weak link in our procurement armor, the Achilles’ heel of our organizations. Let’s talk about how you can reduce your agency’s legal and financial risk, help your suppliers be more successful, and save your customers time, money, and heartache.
Conversations that Connect
Evaluation Committees: Adding Up the Options
Government & Procurement Ethics
This session features real life examples of ethical situations found in the news. Discuss examples of potentially unethical behavior, as well as the implications of the resulting decision in each case and how federal laws address ethical behavior. Becoming more aware of ethical and unethical behavior allows you to be more conscious of how even the smallest infraction may have serious implications.
Keep Them Coming Back: Chapter Image (Reserved for past attendees of the Leadership Development Symposium)
Did you attend the Leadership Development Symposium and have the desire to learn more about shaping your chapter’s image? This session provides an in-depth review of the aspects and importance of chapter image development. From understanding what your volunteers experience in your chapter to developing an image that mirrors the chapter’s mission, values, and vision, learn how you can build a stronger organization by aligning your image with what people expect and experience. This session has a duration of two hours.
Most People Don’t…And Why You Should
Has anyone ever said that they would do something for you and never fulfilled their promise? "I'll call you so we can get together for lunch" or "I'll send you the article that we talked about." Most People Don't (MPD) do what they say they are going to do. MPD follow up. MPD show appreciation. Find out what happens when you "do" what others are "not doing", and how it drastically enhances your life, your business, and those around you. This session inspires you to find solutions to your challenges, to make better decisions to impact things that matter, and to positively affect experiences for others.
Personal Plan for Professional Success (PPPS)
Achieving what you want in your professional life is not a complicated task, but it is not an easy one either. Very few successes in life happen by chance. Most happen by design, meaning that you must design a plan for your own success. This session provides guidance on setting up your own PPPS and includes hands-on activities to get you started.
Public Speaking: How to Get a Standing Ovation
Are you confident in your public speaking abilities? Find yourself stuck on how to deliver a message that is clear and memorable? Public speaking is not something you do well by chance; it takes planning and practice. Get the tips you need to make your next speech one that is worthy of praise and applause.
8:00 AM - 12:30 PM & 3:15 PM - 5:15 PM
Developing and Managing Requests for Proposals (Continued from August 23)
Instructor: Myra D. Smith, CPPB
Pre-registration required (additional fees apply)
8:45 AM – 9:45 AM
The Art of Managing Effective Relationships
Everything we do in procurement is concerned with managing relationships – think about all the required interactions that take place during any procurement process. This session explores some of the key requirements for effectively managing the relationships that we must cultivate. We examine the dynamics of relationships from both the right and left sides of the brain and learn how to apply these distinctions in our professional and personal lives.
Conversations that Connect
Decentralization, Internal Customer and Contract Administration: Navigating the muddy waters.
Global Best Practices: How to Turn Fantasy into Standard Operations at the Top of Our Public Entities
For some entities, CPOs at the top of the organization involved in strategic planning is the norm. For most, it's a frustrated fantasy. In the NIGP Global Best Practice The Place of Public Procurement within the Entity, the “value” proposition and a rising tide of awareness have brought us to a tipping point where Chief Procurement Officers contributing to agency strategy will soon become "the way it's always been." Find out what the global best practices are and hear the stories of colleagues already at the executive level and others who are implementing best practice strategies to get there. Discover how you can help move public procurement to the executive level, one entity at a time.
- Lisa Premo, Global Practices Developer, NIGP, Herndon, VA (Presentation)
- Ted Lucas, J.D., CPPO, Director, Procurement & Contracts, Sound Transit, Seattle, WA
- Panelists: Melissa Wilson, MPA, CPPB, Senior Buyer, Montgomery County, OH, Steve Demel, CPPO, Director of Purchasing, Tacoma School District, WA, Laurie Rozko, C.P.M., CPPO, Director of Purchasing, San Bernardino County, CA
Procurement Reform Task Force – Agencies Working Together to Maximize Efficiency and Savings
In May 2015, the Procurement Reform Task Force (PRTF) was established to conduct a thorough analysis of the procurement operations of the City of Chicago and its sister agencies. After several months of research and analysis, the PRTF released a comprehensive report on best practices that should be implemented to make contract management and procurement more uniform, efficient, and cost-effective, while also increasing accountability. The session discusses the establishment of this collaborative initiative and provide a current review of the opportunities and challenges faced in the implementation phase of the PRTF recommendations.
Public Procurement Salary Benchmarking and Employee Turnover Analysis
Studies offer more than you know, and this NIGP funded university research project identifies what other organizations pay competitively. It establishes salary ranges and explores what influences people's decisions to change jobs. It is as much about what you can learn from the results as it is what you can learn about yourself and your entity. If an agency isn’t paying enough to keep the best, then the turnover rate will increase. This session delivers the facts, and you will learn the rest of the story.
Uniform Guidance and Cost Allocation
This session provides a look at the components of cost allocation that are compliant with the Uniform Guidance. Come learn about the role each leader plays in cost allocation including budgeting, charging costs, and allocation to the correct funding source.
10:00 AM – 11:00 AM
Best Friend or Worst Enemy: Developing a Relationship with your Procurement Attorney
No matter how long you’ve been in public procurement, there’s always something new you need help negotiating. But who do you turn to when you need help? You may have an in-house resource that you’re not utilizing: your attorney. An attorney can make your life a lot easier! Learn about how to ease your way into getting your attorney involved, how to proceed when you and your attorney don’t agree, the pitfalls of not engaging an attorney, and, most important of all, how your attorney can help you create a world-class procurement organization.
- Cheryl Middleton, CPPB, Purchasing Agent, Loudoun County, Leesburg, VA (Presentation) (Handout 1) (Handout 2) (Handout 3)
- Tamara Dunlap, J.D., Senior Counsel, Dunlap Bennett & Ludwig, PLLC, Vienna, VA
Chapter Scholarships: Where do we begin?
When it comes to rising standards within procurement, education and certification are no longer optional. We are all challenged to change, grow, and lead the charge in embracing initiatives that promote procurement as a profession. What are chapters doing to support this effort? Scholarship development has to be a priority. This session will provides a comprehensive review of scholarship program best practices and development, as well as an in-depth discussion about various scholarship types. There is no one-size-fits-all solution, but, with the right strategy, you can create a program that best suits your membership.
- Zulay Millan, CPPO, CPPB, FCCM, Senior Buyer, Orlando Utilities Commission, Orlando, FL (Presentation)
- Diane Wetherington, CPPB, FCCM, Purchasing Agent III, City of Orlando, Orlando, FL
Conversations that Connect
Social Responsibility: Issues, Opportunities & Impacts
ERPs, pCards and Tableau, Oh My!: Utilizing Data, Warehouses, and Business Intelligence Tools
You've been working for years to gather great spend data, but, now that you have it, what do you do with it? Join the George Washington University procurement team as they share how they use business intelligence to analyze spend, identify areas of success, and the challenges of policy compliance. Discover tools to validate your core data to influence travel policy, changes to pCard thresholds and usage, and build the case to expand pCard use in a time of fiscal conservation.
- Donna Ginter, CPPO,CPPB, C.P.M., Executive Director, George Washington University - Procurement Department, Ashburn, VA (Presentation)
- Mary Foster, Analyst, Financial Systems & Business Intelligence, George Washington University - Procurement and Travel Services, Ashburn, VA
Evolution of the Modern Procurement Function
Where are you on the maturity continuum, and how do you move forward? Join this informative session to understand how to define public procurement maturity in a way that senior management can understand and gather tips on how an agency can move forward.
Learning in Action
The online learning experience is becoming as mainstream as the traditional classroom experience. Soon the classroom and online will be a blended journey. Join this guided tour through myliNk and catch the sights in the NIGP online classroom. You will be able to use this roadmap for your professional development destination, and you won’t need a travel agent in the future. No one needs a reservation or even a ticket to attend, but NIGP Independent contractors, whether teaching online or in a classroom, will be especially interested in this excursion.
Microsoft OneNote: What is OneNote and Why Should I Use It?
As a business professional, it is imperative you keep your ideas and notes accurate and available. Learn how to use Microsoft OneNote to solve the problem of keeping up with the information you need for all of your projects. Never lose another important note again!
Practical IT Procurement: Unlocking Savings & Sustainability through Durability, Repairability & Support
Sustainable purchasing goals are often blocked or thwarted by IT concerns about durability, reliability, and support. Keeping IT equipment in use and out of the waste stream is impossible without addressing these concerns, as well as the drivers of equipment refresh choices and the vendor policies that are aligned against extended use.
This workshop presents real examples of how Procurement and IT can align objectives towards practical sustainability, focusing on the problems that large IT buyers face when selecting equipment for long useful life including: attention to repair-ability, warranty, support agreements, licenses, access to defect support, and upgrades. Learn how to spot and deflect vendor-created and IT department myths/policies that impair extended use and how repair-friendly terms and conditions in contracts are essential to healthy markets for reuse and extended use of equipment over time. Achieve confidence in creating organizational policies that enable and encourage reuse wherever practical.
11:15 AM – 12:15 PM
Conversations that Connect
Organizational Change: workforce reduction, slashed budgets, and the rest of the story
- Mina M. Kaeding, CPPO,CPPB,PH.D.,FCCM, Hillsborough County Public Schools, Tampa, FL
Going Beyond Customer Service to Becoming a Procurement Trusted Advisor: Customer Focused Procurement – One Year Later
Being a winner hasn’t slowed down the professionals in San Diego. Find out what the 2015 Innovation Award Winner has been doing to raise the level of service they provide to their customers. Since initiating a Customer Focused Procurement approach in 2014-2015, they haven’t had a dull moment. San Diego continues to evolve their organization to better meet their internal customers’ needs, improve processes, and broaden their supplier outreach using a data and metric driven approach. Learn which metrics and tools have been important in their journey to becoming a best-in-class procurement organization.
Grab Your Hardhat! Procurement's Role in Construction
Public procurement officials may be called upon to assist with a construction project, whether in an administrative role or fully engaged from beginning to end. This session identifies how procurement can contribute to successful construction projects. Alternative delivery methods and concrete examples in construction procurement will be addressed.
Identifying and Stopping Collusion
Public procurement officials expect that suppliers will compete against each other to offer the best deals. But how can you tell if those same suppliers aren’t secretly colluding to benefit themselves instead of your agency? What can you do to protect your agency? Learn the most common ways that suppliers collude and how you can spot collusion when it occurs.
Mission Impossible: K-12 Technology Procurement
US schools now spend $13B annually on tablets, laptops, desktops and educational software. That's $5B more than in 2014. Many predict spending will more than double by 2020 with $4B spent just on wearables. Couple that growth with the almost daily introduction of new technologies made for classrooms, and edtech procurement has become mission impossible. Come discuss and learn about strategies and techniques for getting your district the best tech at the best price.
Negotiating Software and Technology Agreements
Technology is the wave of the future, but how do you wade through the agreements to get what is needed for your jurisdiction? What nuances in an agreement should you be aware of to protect yourself? What additions to agreements should you try to get added? Get pointers, suggestions, and ideas to help procurement professionals at all levels improve their IT negotiating tactics and skills.
We Changed Everything – And It Worked
With a staff of seven and four regional campus centers, we knew things had to change - and they did! From pCards to tagging thresholds to commodity assignments to interns and more. We never stopped and we never looked back. Changes that support streamlining and efficiency make it easier and better for our client, the student, and every other stakeholder. After you hear this story, you may want to make a few changes of your own.
12:15 PM - 1:45 PM
Lunch on your own
1:45 PM - 3:00 PM
Plenary Session - Alex Sheen
because I said I would
Alex has sparked a movement based on a simple premise that you can better humanity through believing in the importance of a promise. Alex’s message will inspire an increase goal attainment rates, encourage volunteerism and improve a culture of accountability
3:15 PM - 5:30 PM
"A single conversation across the table with a wise man is better than ten years mere study of books." - Henry Wadsworth Longfellow
"It's not the teaching, it's the learning." - Sly Stone
Purpose: Have fun using the skills and knowledge gained from attending Forum workshops
Hypothesis: Return to my agency focused and re-energized
Materials: 6 learning lab sessions
Procedure: Attend 2 sessions. One each hour and follow directions.
Observation: Learn by doing - network with like-minded peers and have a few laughs
Conclusion: Procurement comes alive!
It’s procurement in the lab. Instead of petri dishes, microscopes, or periodic tables - our lab includes your talented minds and expertise plus, you get to spend the afternoon doing what you love – conducting real world procurement experiments. Here’s how: We’ve developed six sessions using a formula that blends your skills, knowledge, and experience. Each session is one-hour long. Pick your two favorite learning labs, connect with your colleagues and bring procurement to life! The end result: Your success.
Creating a Contract Administration Plan: A Formula for Success (Handout) (Handout)
Everybody talks about having a plan, but few know what methodology to use to get the right formula. Here’s your chance to take the lead in the midst of a potential contract (experiment) that needs direction and organization. Join your colleagues in ‘the lab’ to create a contract administration plan that you can put under the microscope and use the next time you are challenged to put a solicitation together. Good contract administration is no science experiment but learning how to create a contract administration plan can be your formula for success.
Method to the Madness – Utilizing the Maturity Framework
Now that you know about how the Modern Procurement Function is evolving, here’s your opportunity to plan how to move a procurement function forward. Using the Maturity Framework as a roadmap and tapping into the experience of others, this learning lab will challenge your thinking and offer you the chance to consider alternative directions that can drive your team toward better outcomes. It’s all about the journey!
Mind Your P’s and Q’s: The Building Blocks
This adaptation of a familiar board game will find you challenging yourself and your colleagues when it comes to your procurement genius. A quest for the right procurement answer will take you and your team to the center of success. Your piece of the pie may be just what you need to win. Don’t be fooled, applying your procurement expertise may just keep you on your toes.
Oh No! Not Another Meeting! Predicting Success (Presentation)
Organized and purposeful meetings don't happen by accident. A lack of planning, open agendas, and no understanding of the causes behind disruptive behaviors can derail the best of intentions. In this session you will get tips on managing effective meetings as you experience various types of meetings. This learning lab is more than a meeting, it's a learning experience.
Show Me The Details: The Basic Elements
Specifications are at the heart of good procurement. This lab is a chance to get the details “right” and learn how to “write” specifications with precision and accuracy. Given a scenario and working with other procurement professionals, you will dissect a poor specification and rewrite it to make it clear and complete. It’s time to stop thinking, “it’s the way we’ve always done it” and start using a best practice formula.
Win As Much As You Can: Testing Your Skills
This competitive learning lab event is designed to put your negotiation skills and strategies to the test. You will make decisions in different situations that require shifting win –lose situations into a competitive or a cooperative solution. What choices are your agency stakeholders making right now? Are they transparent or filled with a hidden agenda without trust?
6:30 PM - 9:00 PM
A Capitol Performance by the Capitol Steps – where Pennsylvania Avenue meets Broadway
Don’t miss our final night’s social event featuring the Capitol Steps, Washington DC’s award-winning political satire group. Most cast members have worked on Capitol Hill; some for Democrats, some for Republicans, and others for politicians who firmly straddle the fence. It’s political cabaret at its best! With their spot on satire and great cast of performers, you will never think of Congress or anyone in the political field in the same way. No matter who or what is in the headlines, you can bet the Capitol Steps will tackle both sides of the political spectrum and all things equally foolish. What more would you expect from the group that puts the "MOCK" in Democracy?!
(Dinner 6:30 to 8:00; performance from 8:00 to 9:00)
SCEHDULE SUBJECT TO CHANGE