Workshop Descriptions

2014 NIGP Public Procurement Benchmark Survey Report

Do you wonder what other public procurement agencies are doing in areas such as organizational structure, cooperative purchasing and satisfaction surveys that might help your organization? Join us as we reveal the results from the most recent NIGP Public Procurement Benchmark Survey and identify potential opportunities for applying day-to-day operations practices at their agency to improve yours. 
Presenter: Daniel Bauer, Adjunct Professor & Managing Director, Public Procurement Research Center, Florida Atlantic University


A Better Way to Negotiate


How do you establish prices with suppliers when bidding is not an option? A hard question to answer, because finding ways to exert pricing pressure on suppliers, without the benefit of competitive forces, is no easy task!  If you negotiate directly with suppliers, then this session is for you. Learn about the growing phenomenon of cost transparency, and how it is making it easier to take control of negotiations and exert pricing pressure on suppliers –even when bidding is not an option.
Presenter: Rod Sherkin, President and CEO, ProPurchaser.com, Toronto, Ontario, Canada


 

Airport Procurement Game- Do You Have What It Takes to be an Airport Purchasing Agent?

You could be the run-a-way winner or you might want to wing it. Here’s a chance to learn more about airport operations and unique procurement challenges on their radar with no long security lines. Test your knowledge by playing the Airport Procurement Game, compete with your colleagues and claim fabulous prizes. You don’t have to be employed at an airport to win, but you do have to be present.

Presenter: Carrie Roberts, CPPO, C.P.M., Senior Purchasing Agent, Greater Orlando Aviation Authority,  FL; and Cynthia Collins, CPPB, Contract & Procurement Specialist, Columbus Regional Airport Authority, OH


Bankruptcy, Procurement and Stress

What are the main causes of local government bankruptcies? What is procurement’s role in managing and avoiding fiscal stress? How does bankruptcy impact procurement? As local and state governments operate increasingly under stringent financial conditions and are under increasing pressure to deliver more with less, the result sometimes leads down a fiscally unsustainable path. Such was the case for San Bernardino and Detroit. If they are the symptom of most dire consequences yet to come, then there are valuable lessons to be learned from a rigorous analysis of their recent bankruptcy filings. This highly interactive session focuses on the factors that led to San Bernardino’s bankruptcy, the impacts of operating under bankruptcy and lessons for public procurement. Other case studies are also discussed..

Presenter: Alexandru Roman, Ph.D., California State University, San Bernardino, Rancho Cucamonga, CA


Best Practices in Contracting for Human Services

As public agencies transition from providing direct care to citizens to delegating this authority to third party contractors, what is the role of the contract manager? What is the nature of the contract? In addition to understanding traditional contracting principles, contract managers must understand clinical care and social services concepts. They must also balance the responsibility of determining how much care to provide citizens given that their funding for these programs are declining, while maintaining consistent levels  of care and quality services. This intermediate-level session discusses some of the challenges with the provision of human and social services, examines the implications related to contracting and monitoring services, provides examples on how public agencies can maintain a partnership with their delegate agency contractors, and reviews best practices for creating a strategic plan to help prioritize how services are delivered. 
Presenter: Brandie Knazze, CPPO, Chicago, IL

 

Best Value Delivery Procurement Expert

How do you differentiate between an expert supplier and one that claims to be an expert? How can a procurement agent guarantee the success of the best value supplier even though the agent is not an expert in the service being delivered? Learn that best value is not limited to one particular service.  This presentation includes a case study that involves a best value human-related delivered service, a solicitation from the Bridge Family Service to provide the recruitment of foster homes and the placement of foster children.

Presenter: Dean Kashiwagi, Ph.D., P.E., Director, Performance Based Studies Research Group, Arizona State University, Tempe, AZ

 


Best Value is the Practice of Responsible Procurement Professionals

The future is now! The Best Value (BV) approach marks a paradigm shift in delivery systems and can lead your organization to sustainability and savings. The best value approach is logical, simple, and minimizes the cost of government and private sector owners by 10 – 30%. Find out how traditional contracting processes that direct suppliers and attempt to control the level of service and quality through a contract are attempting the illogical, the impossible and are destroying the expertise of the experts. Learn what it takes to create a sustainable procurement system that utilizes expertise. This is the model of the future for procurement agents.

Presenter: Dean Kashiwagi, Ph.D., P.E., Director, Performance Based Studies Research Group, Arizona State University, Tempe, AZ


 
Challenge-Based Procurement: Philadelphia's New Approach to Developing and Buying Innovation

Purchasing innovation can be a challenging order for public sector agencies. Yet, in response, the City of Philadelphia has created FastFWD, a cross sector initiative funded through the Bloomberg Philanthropies Mayors Challenge. FastFWD is a collaboration of the City of Philadelphia's Mayor's Office of New Urban Mechanics, The Wharton Social Impact Initiative at the University of Pennsylvania and GoodCompany Ventures, a social enterprise business accelerator. The program, launched in 2013, works to engage entrepreneurs in solving civic challenges, fund and pilot new solutions, and create tools that support departments in developing pilot projects, testing innovative solutions, and working with small and innovative vendors. Join panelists from the City and its partners to learn more about how this challenge-based approach to procurement is delivering new solutions to complex urban challenges.
Moderator: Story Bellows, Co-Director, Mayor's Office of New Urban Mechanics, City of Philadelphia


Chapter Session: 60 Tips in 60 Minutes for a Super Reverse Trade Show

Is your Reverse Trade Show (RTS) running stale? Are you new to the concept or have you thought about hosting one but don’t know where to start?  Then you don’t want to miss this session.  Hear from other chapters who put together successful Reverse Trade Shows and walk away with 60 tips for your Chapter’s Show.
Presenters: Pennsylvania Public Purchasing Association, Kansas Association of Public Purchasing Professionals, Missouri Association of Public Purchasing, Kentucky Public Procurement Association, Oregon Public Purchasing Association, Inc. and Rocky Mountain Governmental Purchasing Association


Chapter Session: Chapter of the Year Award Winners and presentation of the NEW 2015 Chapter Awards Program

And the winners is?  Take this opportunity to ask questions and hear from the 2014 NIGP Chapter of the Year Winners.  Find out what makes each of them an exceptional chapter as they share some of their best practices.  Don’t miss the chance to learn about the Chapter of the Year Awards program for 2015.   You could be the next big winner!
Panel:  2014 Chapter of the Year Award Winners


Chapter Session: Chapter Recruitment

Come hear the story of three chapters as they strive to grow their membership among young professionals. Recruitment, mentoring and engagement are helping to jump start careers and the chapter.  This may be the best idea yet for your chapter.
Presenters: T. Suzette Moore, CPPO, CPPB, Director, Maryland Aviation Administration, BWI Terminal Bldg, BWI Airport, MD; Linda D. McGill, Deputy Director, Maryland Aviation Administration; Lynn Latson Enders, VCA, VCO, Statewide Contract Officer, Virginia Department of General Services, Richmond, VA; Lawrence E Russell, CPPB, Procurement Analyst CPPB, Multnomah County Purchasing, Portland, OR


Chapter Session: Food For Thought – Double Scoop of Learning for Chapters

  • Signature Professional Development Events: How to Increase Participation and Learning Opportunities
    You’re dedicated to supporting professional development for chapter members. It’s an important part of your mission. But, how do you plan quality training and attract more members to participate? This session is designed for both seasoned and new chapter leaders and teaches techniques to improve chapter training events. Come prepared to share your chapter’s planning challenges and emerge with a more robust support system for your local members.
  • Presenter: Stacy Gregg, CPPB, South Carolina Association of Governmental Purchasing

  • Be a “Heavy-weight” Chapter Champion and score a knockout with your membership outreach program 
    How do you reach out to potential NIGP members within your state? What does it take to establish a branch chapter in a location with no current NIGP chapter presence? Central Ohio Organization tells you how they increased their membership and spread some “Brotherly Love” by establishing a branch of the chapter and a future chapter of NIGP. Find out how the “branch” concept of reaching out can also be utilized by “heavy weight” chapters to help upcoming chapter “contenders.”
    Presenters: Mark Evangelista, CPPO, C.P.M.; Charlie Rosol, CPPO, CPPB; Jim Handy, C.P.M., Steve Sammons, Purchasing Expeditor, City of Columbus, OH


Chapter Session: Taxes and the Law – Helping Your Chapter Run Smoothly!


Chapter finances, taxes, insurance and legal issues can be confusing.  You can make some good decisions based on the advice of an attorney who specializes in not-for-profit organizations.  If you are looking for help, this workshop is for you.   Bring your questions; you don’t want to miss any answers.
Presenter:  Krystalyn Loson, Attorney at Law, Venable LLP, Washington, DC

 

City of “Bid” Shoulders: Chicago’s Innovative Solutions for Small Local Business Opportunities

A thriving small-, minority- and women-owned business community is essential in a world-class city. The City of Chicago contracts over $2 billion dollars in goods and services annually and maintains the highest commitment to diversity, transparency and innovation. We are tasked with continuously expanding the resources and programs that empower citizens to become involved. This is in addition to our core responsibility of managing an open bid and solicitation process that ensures fairness, competition and best value for all of our taxpayers.

This session focuses on how the City of the Big Shoulders addresses the issues of the backbone of our economy: small local businesses. Chicago’s new innovative programs include the: Diversity Credit Program, Small Business Initiative, Phased Graduation, M/WBE Mentorship Program, Project Area Resident Ordinance and the Alternatively Powered Vehicle Ordinance. 

Presenter: Jamie Rhee, Chief Procurement Officer, City of Chicago - Department of Procurement Services, Chicago, IL


 
Contract Performance Improvement: From the Inside Out or the Outside In?

Is contract performance an organizational problem? Is the problem lack of knowledge skills and abilities of the people managing the  process? Read the presentation materials posted on  nigp.org/forum and think through the options. Come prepared to discuss the issue with other industry leaders. Taking a new look at contracting issues may be the start of something big.
Presenter: Barbara Johnson, MPA, CPPO, CPPB, Contract Administrator, Ohio Department of Rehabilitation & Corrections, Columbus, OH 


Controlling Maverick Spending

What is maverick spending and why does it occur? How might your organizational structure be contributing to maverick spending? This session addresses these and related topics such as how maverick spending impacts your agency and how to ensure that the steps you take to minimize or eliminate this type of spending are successful. We encourage you to ask questions and share experiences, thoughts and ideas.
Presenter: Craig Rader, CPPO, CPPB, Purchasing Agent, County of Sacramento, Department of General Services, Sacramento, CA


Conversations That Connect: All Things Canadian


If you use “Loonies” at the grocery and consider yourself a “keener”; this session is for you. 
Join your Canadian colleagues to discuss issues and share ideas.   Good idea, eh?
Moderator: Bart Menage, CSCMP, C.P.M.; Manager, Purchasing and Finance Services, The Corporation of the Town of Fort Erie


Conversations That Connect: Chapters and Higher Education – The Next Big Thing for NIGP

As the need for an educated workforce increases, looking at options is becoming more important. Join the conversation on how your chapter can play a significant role in the growth of the profession. 
Moderators: Steve Hillis, CPPO, CPPB, CAFM, CAFS, MPA, Support Services Manager, City of Alcoa, Alcoa, TN, and Michael Reeves, CPPO, CPPB, CPA, Purchasing Coordinator, Knox County, Knoxville, TN


Conversations That Connect: Ctrl-Alt-Delete: Buying IT

With the number of IT system acquisitions, there is much to learn from each other. Join this lively discussion about what works, what doesn’t work and who has a great idea that could make a big difference. This is also a great opportunity to exchange business cards to expand your community.
Moderators: Norma Hall, FNIGP, CPPO, CPPB, CPM, Program Manager, State of South Carolina, SC Budget & Control Board, Division of Procurement Services, Columbia, SC, and William Kirwin, CPPO, CPPB, Columbus, OH


Conversations That Connect:  pCards: Can’t Live With ‘em, Can’t Live Without ‘em

 No one has all the answers for a perfect system but there is always something to learn. This is the place to charge ahead and increase your program’s return.  
Moderators: Thomas Patterson, CPPB, City of Westerville, Westerville, OH, William Kirwin, CPPO,CPPB, Columbus Regional Airport, Columbus, OH


Conversations That Connect: Procurement in Corrections – No Topic Barred

Join this session to connect with corrections procurement professionals who are challenged by the same issues and looking for new insights. Come share your skills, experience and expertise, offer solutions and ideas, and exchange business cards. 
Moderator: Charles Smith, Jr., MBA, CPPO, CPPB, GCPA, Director of Procurement Services, Georgia Department of Corrections, Forsyth, GA


Conversations That Connect: Public Housing Authority – Compliance, Contracts and Services

As Public Housing procurement professionals, you continually address, adjust and respond to a wide range of areas from contract compliance to small purchase thresholds. Connect with your colleagues as questions are posed and insights are shared. 
Moderators: Terry McKee, CPPO, CPPB, C.P.M., Information Systems & Procurement Director, Knoxville's Community Development Corp - The Public Housing & Redevelopment Authority, TN and David Young, Agency Procurement Officer, Oklahoma Housing Finance Agency


Conversations That Connect: Purpose-Based Procurement

Public procurement continually strives for new ways to communicate its value. One proven business strategy for Southwest Airlines and BMW has been to develop a “purpose-based” approach to business, meaning "a definitive statement about the difference you are trying to make in the world." This conversation explores how this successful business strategy can be strategically deployed in your public procurement organization to catapult its level of importance, effectiveness, and value.
Moderator: Jean Clark, FNIGP, CPPO, CPPB, C.P.M., CPM, Director of Procurement Transformation Services, NIGP Consulting

 


Conversations That Connect: Talking Shop in Transportation

This isn’t your standard DOT issue discussion. We have more to offer than traffic paint and signal replacements. Join this session to connect with colleagues working on the same big issues, looking for the same great solutions.
Moderators: David A. Davis, CPPO, Purchasing and Materials Manager, Washington State Department of Transportation, Olympia, WA and Kenneth Wood, CPPO, CTPM, West Branch Manager, Procurement Division, Texas Department of Transportation, Lubbock, TX



Conversations That Connect: You’re Hired: Now the Rest of the Story! 


As a current NIGP independent contractor, you continually face unique situations, make decisions and answer more than your fair share of questions. Here’s a place to learn from each other and get answers. Connect with your colleagues as questions are posed and insights are shared. 
Moderators: Carolyn Turner, CPPO,CPPB, Kentucky Division of Engineering and Contract Administration, Frankfort, KY, and Kathy D. Robinson, CPPO, CPPB, Commonwealth of Kentucky, Office of Procurement Services, Frankfort, KY

Cooperative Practices and Local Preference – Mutually Exclusive or Comfortable Coexistence?

Cooperative contracting opportunities seem to favor larger suppliers, but is that necessarily a ‘given’?  Join a panel discussion that will examine the dynamics of cooperative procurement and local preference requirements.  We’ll journey together to discover if there may be a procurement strategy that capitalizes on the merits and requirements of each.
Moderator: Brent Maas, NIGP Executive Director, Business Strategy Panel: TBD



Counting your ABC’s – Behind the scenes of manufacturing automated passport control solutions at Vancouver International Airport

Vancouver International Airports’ supply management team not only facilitates the procurement of inbound goods and services but has a newly established line of business, manufacturing and exporting automated passport kiosks to North America. In this session, you will learn about the evolution of the automated passport control solutions (kiosks); designing inventory controls and management; meeting manufacturing and export processes; strategic contracting methods and management; and lessons learned. There are approximately 157 in service in 2013 and to date in 2014, there are 130.
Presenter: Karen Wong, B.Mgt., SCMP, Manager, Purchasing and Contracting Services, Vancouver International Airport, CANADA



CPPB Jeopardy

Are you ready to test your knowledge of procurement issues in a fun-filled atmosphere? Would you like to identify areas that need further study and apply test-taking principles to aid in preparation for the actual CPPB exam? Certification is a lofty goal for many public procurement professionals, whether as a requirement of their position or simply for personal satisfaction. Either way, the material must be mastered and retained long enough to sit for the exam. However, no one said it couldn’t be fun. Experience this high-speed and entertaining session created by David Nash that mirrors the popular game show of Jeopardy. Clues are presented in the form of answers and the participants must respond in the form of a question. Are you “game” enough to participate? Come and find out. Additional test-taking tips are provided as well as a copy of the game to take to your next chapter meeting.

Presenter: Marian Pace, CPPO, CPPB, Procurement Manager, City of Punta Gorda, FL


CPPO Jeopardy

Are you ready to test your knowledge of procurement issues in a fun-filled atmosphere? Would you like to identify areas that need further study and apply test-taking principles to aid in preparation for the actual CPPO exam? Certification is a lofty goal for many public procurement professionals, whether as a requirement of their position or simply for personal satisfaction. Either way, the material must be mastered and retained long enough to sit for the exam. However, no one said it couldn’t be fun. Experience this high-speed and entertaining session created by David Nash that mirrors the popular game show of Jeopardy. Clues are presented in the form of answers and the participants must respond in the form of a question. Are you “game” enough to participate? Come and find out. Additional test-taking tips are provided as well as a copy of the game to take to your next chapter meeting.

Presenter: Carrie Woodell, CPPO, CPPB, CFCM, C.P.M., A.P.P., Administrator, Orange County FL, Orlando, FL


Critical Thinking: A Critical Skill

History and science have told us that our ability to think is what separates us from the animals. In the 17th century, Philosopher René Descartes proclaimed, “I think, therefore I am.” What are the obstacles to more productive thought and better decisions? How do we find better ways to learn, listen and understand? Situations, problems, opportunities, failures they confront us on a daily basis. How we handle them and move on is fundamental to long-term success in any endeavor. Analyzing each situation on its own merits and developing a plan requires critical thinking, a skill set that clarifies goals, examines assumptions, discerns hidden values, evaluates evidence, accomplishes actions, and assesses conclusions. This workshop examines many of the facets of critical thinking and provides some useful tools for its proper application.
Presenter: David Nash, CPPO, CPPB, Sunrise, FL

Deep Dive Workshops: 

  • Hey Dude!  Understanding Generational Differences in the Workplace
    Ever find yourself in a situation where you are scratching your head and wondering just what the heck is wrong with...that kid who can’t figure stuff out for himself…or that old person who does nothing but reminisce about the “good old days?”  Have you finally figured out that managing a multi-generational workforce using one set of directions and one style of communication just doesn’t work anymore?  This workshop focuses on understanding that today there are four distinct generations represented in almost any workforce: The Matures (born prior to 1946), The Baby Boomers (born between 1946 and 1964), Generation X (born between 1965 and 1980), and the infamous Millennials (born between 1981 and 1999.  The fact is that each of these generations has been shaped by forces such as technology, economic realities and historical events.  In a lively and interactive style we will define and describe intergenerational themes of the four generations in the workforce today, identify specific challenges associated with managing and leading an intergenerational workforce, and learn strategies for adapting managerial and leadership styles in an intergenerational context.  You’ll have fun, learn a lot about your own generation as well as the other generations you are working with on a daily basis, and come away with specific and useful information.
    Presenter: Andrea Mitnick

  • Taking the High Road: How to Succeed Ethically When Others Bend the Rules
    Problems and consequences attributed to poor ethical decisions can arise when ethical behavior is not defined, understood, or demonstrated.  Consistent focus on ethics helps to foster an environment where ethical behavior is valued, considered the norm, and ethical decisions help to contribute to long-term success.  This program features easy-to-understand definitions of ethics, guidelines for tackling difficult decisions, practical examples, and a generous amount of humor!  The result is an upbeat look at key factors in ensuring long-term success.
    Presenter: Frank Bucaro

  • Uncrapify Your Life!
    Uncrapify Your Life! is a masterstroke of reverse psychology. Participants will be `encouraged` to criticize others and outsource blame before Jeff brings it all home with a more serious discussion about proper communication, customer service, and accountability practices.  You’ll laugh harder than you thought possible at this session before Uncrapify Your Life! brings it all home with a poignant and powerful discussion about how small changes in our communication strategies can often be the most important (and least expensive) way to strengthen relationships, increase loyalty, and create a unbreakable culture of teamwork and mutual respect.
    Presenter: Jeff Havens

Diversity Town Hall Meeting

For the twenty-first consecutive year, the Diversity Council is hosting the Diversity Town Hall Meeting. This informal gathering ensures that NIGP and its distinguished membership stay on top of current diversity matters and trends. The Town Hall Meeting provides an open setting for discussion of the path and direction the Institute has taken and will take in the future. Hosted by NIGP’s Diversity Council members, this is your opportunity to discuss pertinent issues that affect your agency  functions in relation to diversity issues. Past topics include: inclusionary programs, quotas, leadership structures, vendor diversity and the like. This year’s topics are fully open to any level of discussion. Join us for this lively town hall meeting.
Moderators: Don Buffum, CPPO, Director, Procurement and Contracts, Mississippi State University and Janice C. Montague, CPPO, Director, MBE Compliance, Maryland Governor's Office of Minority Affairs


Engaging Local and Small Businesses through Collaboration

What are the benefits of fostering good relationships with local small businesses? In view of the recent trend for local governments to revitalize the local economy, how can your agency collaborate to increase participation from your local small businesses in contracting for goods and services? Even if your agency does not have a local preference program, you learn useful information on how, by “teaming up” with others, you can better engage and educate local small businesses. Topics include local and small business policies, branding, electronic tools and more.

Presenter: Craig Rader, CPPO, CPPB, Purchasing Agent, County of Sacramento Department of General Services, Sacramento, CA


Ethics in Procurement – Just Doing It Right

What are the practical do's and don'ts of ethical practice? How does good ethical behavior maintain the public trust? Ethical practice is essential in all areas of school business management, especially the procurement process. How do you educate procurement staff so they avoid mistakes often made due to lack of knowledge rather than through any intent to engage in unethical activities? Benefit from some educational practices regarding the teaching of policies, procedures and regulations. You also learn some safeguards that school districts can implement to ensure ethical conduct in procurement. Provided ethical scenarios  discussed.

Presenter: Kimberly Bauer, Purchasing Director, Norman Public Schools, Norman, OK


Everybody Wins: Crafting a Solicitation that Fosters Transparency, Best Value and Collaborative Partnership 
Session 1: Focus on Commodities and Capital Equipment & Session; 2: Focus on IT and Services


Join members of the NIGP Business Council and leading procurement practitioners as we continue last year’s thought-provoking Forum session based on the white paper “We ‘No Bid,’ and I’ll tell you why.” This year we delve deeper to discover: What can an agency do to optimize the number and quality of supplier submittals and better ensure that the agency will realize its operational goals? Hear first-hand recommended practices that procurement professionals should consider when developing an RFB/IFB in the context of four unique procurement categories: Commodities, Capital Equipment, IT and Services. We’ll divide the discussion of these four categories between two sessions, Part 1 (Sunday, August 24, at 1:30 p.m.) and Part 2 (Tuesday, August 26, at 3:30 p.m.). Learn how adopting one or more of the practices will add strength to the overall solicitation process and improve outcomes. Be sure to attend both sessions… and be part of this ongoing discussion between practitioners and suppliers.
Presenters: Members of the NIGP Business Council


Five Steps to Communicating the Value of Procurement

We all know that procurement teams bring value to their organization, but how do you communicate that value in a meaningful way? While the physical act of recording savings and efficiencies isn’t complicated, how do you determine what calculation(s) you will use? What kinds of savings do you focus on? Does every saving have to have a cash value associated with it? Who is going to do the recording and when? How do you present the information to put Procurement in the best light? These questions and more are answered as we present the specific steps Multnomah County went through to articulate the value of procurement. At the end of this session, a roadmap is provided for you to take away and plan your own recording and reporting of the value of Procurement.

Presenters: Brian Smith, Purchasing Manager and Gerald Jelusich, Lead Senior Procurement Analyst, Multnomah County, OR; and Jonathan White, Director, Spikes Cavell Analytic Inc., Herndon, VA


From Pencils to Smart Boards: Transforming Procurement to Improve Education

Make sure you read the Virginia Beach Story before joining the conversion at this session. It’s quite a tale. Here’s your chance to listen in as the change makers are interviewed. Bring your questions and find out how eProcurement, contract assessment and the wise use of Professional input can make a difference in public schools

Presenters: Ken McFarland Kevin Beardsley, CPPO, CPPB, Director, Purchasing Services, Virginia Beach City Public Schools, Virginia Beach, VA


Goldmine Session: Contract Risk Assessment

This is your chance to prospect for fundamentals, mine for nuggets of ideas and hit the mother lode of answers with the help of colleagues and experts. There is (m)ore to contract risk management when you dig into the elements. Bring your business cards. You are going to meet a lot of smart people. This session limited to 36 people.
Presenter: Ken Hayslette, CPPO, C.P.M., CPCM, Purchasing Manager, City of Rockville, MD


Goldmine Session:  Finding Opportunities Using Teams, Lean Thinking and Continuous Improvement

Have you heard a lot about Lean thinking in recent years, but wondered how Lean can be used to find cost savings and process efficiencies, particularly when faced with a tough economic environment? This highly interactive session takes you beyond brainstorming to identifying the pros and cons of applying basic Lean concepts in your workplace. Together we will map out a framework for working in and creating teams to make Lean thinking an integral part of our Continuous Improvement Plan. This session is limited to thirty (30) attendees.
Presenter: Lynda Allair, CPPO, Seven Towers Consulting, Cavan, ON


Goldmine Session: Talent Management in Public Procurement

Do you yearn to work with talented colleagues? Have you been searching for those golden opportunities? This session will provide you with a foothold into the world of Talent Management. Armed with resources to spark the conversation, you can explore key topics such as attributes to seek when hiring talent as well as elements you need to discover YOUR talents, to make YOU more attractive to potential future colleagues. This session is limited to thirty (30) attendees.
Presenter: Barbara R. Johnson, MPA, CPPO, CPPB, Contract Administrator, State of Ohio Department of Rehabilitation and Correction

 

 

GSA’s State and Local Programs; Schedules Guide and What’s New!

How are GSA schedules awarded? When can they be used and what are the benefits? What free resources are available through GSA? Acquire the knowledge and gain an understanding of the Multiple Award Schedules (MAS) program and how these contracts are awarded and fit into your toolbox. The session also provides information on non-Schedule acquisition and donation programs. Learn when and where State and Local governments can access GSA Schedules, including updated program information and scope, and see real-world examples of savings. Specific emphasis is placed on use and associated benefits for State and Local Governments.
Presenter: Sue Davaro, Customer Service Director, General Services Administration, Philadelphia, PA

 

How Purchasing Can Deliver Value through Cooperative Contracts

When purchasing departments are continually scrutinized to ensure processes were followed and pricing is the best, how does the purchasing function deliver value when faced with dwindling resources? Join this panel presentation to hear how several agencies are saving dollars and delivering value without additional staff. They have turned to cooperative contracts to save on the resource cost of conducting an RFP while identifying solutions that not only saved money, but addressed specific business challenges -- and they are using these successes to quantify the value that purchasing can deliver.
Panelists:  James E. Foley, MBA, CPPB, Deputy Chief Procurement Officer, Maricopa County, AZ and Jeff LaPorta, Supervisor of Purchasing, Harford County Public Schools, MD



How We Saved $12M by Delivering Cost Savings through Value Analysis

How did the Maricopa Integrated Health System involve their entire organization to save $12M before the Affordable Health Care Act was in effect? How can you bring value to your organization with less effort while maintaining your current solicitation process? This session demonstrates  the 7 steps involved in Value Analysis, a methodology for selecting the “highest-valued” supplies and services, from identifying an opportunity to implementation and monitoring. You learn how to set simple benchmarks, how to document and track savings with a simple Microsoft Excel file, and how to engage staff and stakeholders to identify an opportunity that may save money or time by using Opportunity Identification Worksheets (OIWs).

Presenter: Peggy Ferrin, CPPB, Contract Specialist, Maricopa Integrated Health System, Phoenix, AZ


Independent Contractor or Employee?  Why It Matters

What if an employee is misclassified as an independent contractor? What if an independent contractor is misclassified as an employee? Getting the answer right has taken on an urgency due to IRS compliance --because getting it wrong can leave an entity subject to significant tax and penalties. What questions should be asked to classify a worker? This session addresses methods for making determinations, consequences of misclassifying an employee or independent contractor, and understanding of the different laws/regulations/standards that affect this issue.

Presenter: Rennette Apodaca, CPPO, Director of Central Purchasing, Risk Management and Materials Manager, New Mexico State University, Las Cruces, NM


 

Leading from Wherever You Are in a Public Procurement Program

What is "leadership" in public sector organizations, generally, and in public procurement programs, in particular? Why is it essential for participants in public procurement programs to move out of their safety and comfort zones and lead? How can participants demonstrate leadership? As public procurement transitions from a largely process-focused, compliance-driven function to a programmatic activity that supports the enterprise goals of public sector organizations, it becomes critical that public procurement professionals advocate and lead the charge for excellence. Complete self-analysis instruments designed to help you understand what you should and must do to become effective leaders. You also analyze several true case studies designed to inspire you to think of specific ways you can effectively lead.

Presenter: Stephen Gordon, FNIGP, CPPO, Ph.D., Program Director, Graduate Certificate in Public Procurement and Contract Management, Old Dominion University Urban Studies & Public Administration, ODU, College of Business and Public Administration, Norfolk, VA


Like! Using Social Media for Enhanced #Supplier Management

More than just a click on “Like!” Social Media is fast earning its place as part of the strategic focus of supplier management and procurement. Learn social media best practices, determine the resources/tools needed, construct a social media plan and learn how to make social media work for your organization and its supplier management. We discuss strategies that allow you to share procurement initiatives within your organization and to connect and collaborate with suppliers. As a bonus, you receive a “getting started with social media” worksheet and “building your social media authority” tips.
Presenter:
Kim Cullen, Director of Marketing, BidNet, SourceSuite Procurement Systems, Albany, NY


Metrics Matter! - Leveraging Data in Becoming a High Performance Procurement Organization

What does it mean to be a data-driven organization?  How can data enhance your ability in making informed procurement decisions?  Or, additionally, how can data assist in driving the overall management and policy direction of procurement for your organization?  This session will explore the various types of standard procurement data and tools available; as well as demonstrate how they are being applied today by forward-looking organizations in the execution and management of their procurement functions.
Moderator: Jean Clark, FNIGP, CPPO, C.PM, CPPB, CPM, Director of Procurement Transformation Services, Periscope Holdings, Inc., Austin, Texas; Panelists: City or County representative (TBD); Rick Berry, FNIGP, CPPO, Old Dominion University, Norfolk, Virginia; Barbara Corella, CPPB, C.P.M, CPM, State Procurement Administrator, Phoenix, Arizona


The Model Procurement Code: A Roadmap for Policies and Manuals

When was the last time you reviewed the American Bar Association’s (ABA) Model Procurement Code (MPC), including its intent and purpose?  Are you using the MPC as a guide to ensure inclusion of primary procurement cycle components in your procurement manual? This valuable session will provide you the tools to assist in the review and/or development of Ordinances, policies and/or manuals. Additional focus will be place on the need for procurement manuals to include appropriate content and flow based on the MPC, the importance of addressing the authority, roles and responsibilities of the chief procurement officer, and all aspects of the procurement cycle.
Presenter: Rick Berry, FNIGP,CPPO, Executive Director for Construction & Procurement, Old Dominion University, Norfolk, VA


NIGP Commodity/Services Code – Maximize Your Utilization!

Today’s procurement professional understands that knowledge and data are keys to a high performance procurement operation.  To support the growing strategic evolution of procurement, the future direction and application of the NIGP Code is expanding.  This session is intended for current NIGP Code licensees, or those considering a license, to present a roadmap on the strategic direction of the NIGP Code and to share new ideas and techniques currently being deployed that can assist you in maximizing your organization’s use of the NIGP Code.
Presenters: Matt Walker, President NIGP Code and Consulting Services, Periscope Holdings, Inc. and Reid Kananen, Procurement Intelligence Architect, Periscope Holdings, Inc.


NIGP Cooperative Program Accreditation: For Your Review & Comment 

In January 2015, NIGP will introduce an accreditation program for public sector focused cooperative organizations.  This interactive session will provide an overview of the new program’s development, structure, and the qualities, processes and practices that will be assessed. Procurement practitioners, cooperative program representatives and suppliers are invited to attend this session and offer feedback to strengthen the effectiveness of the “final product.”
Presenters: Brent Maas, NIGP Exec. Dir., Business Strategy; Members of the Cooperative Accreditation Program Task Force: Michael E. Bevis, CPPO, J.D., CPSM, C.P.M., PMP, Chief Procurement Officer, City of Naperville; Rebecca Cook, Commodities Division Director, State of Michigan – Dept. of Management & Budget; Stephanie Dion, CPPB, Procurement & Contracts Specialist, The City of Red Deer; Barbara R. Johnson, MPA, CPPO, CPPB, Contract Administrator, Ohio Dept. of Rehabilitation & Corrections; Theodore Lucas, CPPO, J.D., FCPM, Director, Procurement & Contracts, Sound Transit; Cliff McCue, Ph.D., Florida Atlantic University; Nelson Park, CPPO, CPPB, Procurement & Contracting Manager, Seattle City & Light; Matt Walker, President, NIGP Code & Consulting Services


NIGP Governance Model 

Seeking to develop the optimal governance structure for NIGP, the Board adopted a new governance model from recommendations presented by its diversified focus group.  The structure, known as NIGP 2.0, established delegated roles across four governing bodies.  The Governing Board will shape the Institute's mission, goals, strategies, policies and resources while three Councils (Finance, Membership, and Talent) will assume responsibilities specific to their area of expertise.  Learn how the new governance structure affects the Institute and empowers its membership through six key outcomes.
Presenters: Don Buffum, CPPO, Director, Procurement & Contracts, Mississippi State University, MS; Marcheta Gillespie, CPPO, CPPB, C.P.M., CPM, City of Tucson Director of Procurement, AZ; Bobbi Mathews, CPPO, CPPB, Senior Manager, Administrative Services, Port of Portland, OR; Gord Sears, CPPO, CPPB, Manager, Town of Newmarket, ON, Canada; Paul Murphy, Director, Strategic Contract Support, Canon Solutions America, Schaumburg, IL

 

Notes From a Hearing Officer

Bid protests are sometimes an unpleasant extra step in our efforts to craft the perfect bid or RFP document and make an award. Why would an agency choose to make use of a hearing officer to resolve a bid protest? What are some of the issues that lead to bid protests and what steps does the hearing officer take to resolve them? The hearing officer must listen to both parties and render a set of findings. This workshop is an opportunity to learn about the use of a hearing officer and how these lessons learned can help you write better solicitation documents.

Presenter: David Nash, CPPO, CPPB, Sunrise, FL


Position Descriptions: The Building Blocks of the Profession

How do occupations become professions? Do extensive learning experiences, ethical codes and the application of critical thinking skills contribute to a profession? Armed with the statistics and facts, some things have become perfectly clear; now is the time to wrap your position around a description that brings value to your work and the profession. Paul Red Adair is quoted with saying, “If you think a professional is expensive, wait ‘til you try an amateur.” Maybe it’s time to review your current description and see how you measure up.

Presenter: Clifford McCue, Ph.D., Public Procurement Research Center Florida Atlantic University, Sunrise, FL


Procurement’s Role with Energy Commodities

How has the change over the last 15 years from regulated to deregulated energy commodities impacted Procurement Departments? What is the relationship of procurement's role to the level of interaction with and oversight of the energy procurement process? What are the best, most up-to-date methods available in energy commodity procurement? This session provides an overview of the historical role procurement has played in buying energy and offer best practices and methods for Procurement to collaborate with Facilities and Finance Departments. We encourage you to share practices on energy procurement and thoughts on coordination with other departments.

Presenters: Maria de Lourdes Coss, CPPO, Chief Procurement Officer, City of Houston Finance Department, Houston, TX; Robert Wooten, Director, Tradition Energy, Houston, TX


Professionally Speaking: Getting Desired Results through Effective Communication

Have you ever wished you could phrase an email or a conversation more effectively? Would you like to say "No" gracefully or relay bad news with sensitivity? In addition to providing basic rules of communication and general tips, this session provides a forum for you to offer actual communication challenges for the group to discuss and find solutions. To ensure an even more robust session, please bring real messages (with personal information redacted) that worked perfectly, messages gone wrong with unintended consequences and messages that have you stumped.

Presenter: Stacy Gregg, CPPB, Procurement Specialist II, Richland County School District One,

Columbia, SC

 

Public Procurement Global Best Practices: What Are They and Why Do They Matter?

What are global best practices and how are they determined? How are they relevant to day-to-day procurement operations? As procurement professionals, how do you implement them in your organization? This session offers a high-level view of 30 best practices developed by NIGP and CIPS from a brief introduction on how they are written to detail on ways to integrate them for maximum organizational effectiveness. Share your experiences and brainstorm on how you might apply best practices to positively impact your organization.

Presenter: Clifton Jackson, MPA, Global Practice Manager, NIGP: The Institute for Public Procurement, Herndon, VA


Snakes and Ladders: The Slippery Slopes of Procurement Terminology

Does procurement language confuse you? Does it matter whether you say procurement, purchasing, supply chain, sourcing or buying? This presentation explores this game of words to better understand the damage this profusion of terms does to our profession. We will engage in debate over the importance of procurement terminology and play the old Indian game of Snakes and Ladders to illustrate its slippery slopes. Come for the ride and decide for yourself whether more precise terminology contributes to the development and elevation of the procurement profession.  
Presenter: Guy Callender, Ph.D., CPA, Practice Manager, Centre Hollywood Private Hospital, Nedlands WA 6009 Australia


 

Solar Energy & Creative Financing Can Bring Long-Term Savings

What are the benefits of solar energy? How might they offer alternative ways to help fund your projects? This presentation includes material on solar energy configurations and installations, financing strategies, legal aspects of solar energy contracts, and future possibilities with alternative energy sources. Learn about alternate energy and how to reduce the carbon footprint of their agencies. This interactive session focuses on the City of Red Wing's solar projects, but also offers an opportunity for sharing experiences, thinking outside the box and building a network of like-minded procurement professionals.

Presenter: Jay McCleary, CPPB, Deputy Director of Public Works, City of Red Wing, MN


Solving Problems Together

In these times of doing more with less and finding better ways to seek creative solutions, it’s good to know you are not alone. This interactive session will give you the chance to identify what “keeps you up at night” and how others could help you resolve your own challenges while you help them face their own sleepless nights.   
Moderators: Belinda Sites, CMP, NIGP Director of Membership, and Carol Hodes, Exec. NIGP Director Knowledge Management, Herndon, VA


Spend Analysis 201: Now That You Have The Data, What Do You Do With It?

Over 3,000 NIGP members have learned how to save money, drive efficiencies and be more strategic in their procurement function through Spend Analysis and Spend Management. You can, too! Benefit from real-life examples and practical guidance on how to actually use the data from a spend analysis. After a brief introduction and short recap of the basics, we dive quickly into the detail of finding the low hanging fruit savings opportunities, reducing maverick spend, justifying eProcurement, using data to be more strategic and more.

Presenter: Jonathan White, Director, Spikes Cavell Analytic Inc., Herndon, VA

 

Taking the Mystery Out of CPI/PPI Indices

Are you ready to take some of the mystery out of CPI and PPI Indices? In this perfect storm of economic uncertainty, procurement professionals have been challenged with understanding escalation clauses that protect the agency from unstable markets. More importantly, you have been tasked with understanding how to best apply the different tools available for calculating increases. This session includes small group collaboration to calculate price increases based on escalation clauses in sample contracts, while differentiating the calculation methods for CPI and PPI Indices applications. The groups also review sample specification language to recognize potential risks for the agency.

Presenter: Beth Fleming, CPPO, CPSM, C.P.M., Director of Purchasing, Denton County,

Denton, TX


The Philadelphia Story: A Case Study

The City of Philadelphia's Procurement Department offers an in-depth discussion from paper to progress on how they moved from a very manual assembly line structure to a more innovative, efficient electronic solution. Learn how they reviewed their current contracting process and then implemented a plan to best align with industry best practices.
Presenters: Trevor Day, City of Philadelphia Procurement Dept., PA and Dustin Lanier, CPPO Principal for Civic Initiatives, Civic Initiatives, Austin, TX


 

The Road to Victory: Building a Championship Procurement Organization

How do you bring out the champion that lies within your procurement organization? Creating a champion requires training, instilling core values, assembling the right team and executing a plan. Whether you are a new procurement professional or a seasoned veteran, you have an opportunity to build a championship procurement organization. From entry level staff to top executives, from organizational structure to staffing to business operation, this session identifies the core functions of an effective, high performing procurement operation. Then, applies concepts learned to develop a roadmap that can build your championship procurement operation.

Presenter: Marcheta Gillespie, CPPO, CPPB, C.P.M., CPM, NIGP President and City of Tucson Director of Procurement, Tucson, AZ




The Uphill Climb To Success: It’s Not Always Easy

It’s true; sometimes the procurement professional doesn’t work in an environment that has the support of the organization’s leadership. It can be tough to accomplish the needed work from a position of strength and respect with little encouragement and validation. If you are one of the many that do not necessarily enjoy what one might call the “optimum” management situation, this session is designed with you in mind.   It’s time to share insight, input, and encouragement along with suggestions for making the climb to success just a bit easier. One part “classroom”,  one part “support group”;  you’ll enjoy the journey. 
Presenter: John Kennedy, CPPO, C.P.M., Chief, Purchase and Property Unit, New Jersey Administrative Office of the Courts, Trenton, NJ 

 

The Vision for Commercial Spaceport in Houston

Are you curious about the evolvement of commercial spaceport and where spaceport infrastructure has developed in the United States? If so, come hear about the vision for Houston as a major contender in commercial spaceflight and the plans for taking the lead in Commercial Aerospace in the next 10-20 years. The presenter, Ms. Mann will also provide a preview of what the Houston Spaceport will look like.
Presenter:
Justina Mann, C.M., CPPO, CPCM, CPSM, PMP, Assistant Director- Procurement and Supply Chain Management, Houston Airports, TX




 

The Wonderful World of Web-Based Meetings

How do you choose an online meeting service? What are the benefits? How do you get started? What does effective facilitation of online meetings look like? Facilitated properly, online meetings can be used for a range of communication functions within government procurement and produce a whole new level of effectiveness for your organization. Some of the benefits include the potential for reduced travel costs for suppliers (ultimately reducing agency costs), expanded competition and communication, increased departmental productivity, and improved credibility in the marketplace. Learn some of the elements of getting started with online meetings as well as the basics of conducting pre-solicitation conferences and other meetings generally led by procurement professionals.

Presenter: Theresa Webb, CPPO, CPPB, C.P.M., FCCM, Purchasing Manager, Hillsborough County Aviation Authority, Tampa Bay Area Chapter of NIGP, Tampa, FL


Transforming Reference Checks: Save Time, Resources & Eliminate Bias

Choosing the right suppliers is critical. Poor supplier performance can have negative impacts on your agency, other government entities and on the public. The supplier selection process can often be time-consuming and costly and may still not yield reliable results. By using electronic references checking, you can consistently select responsible and ethical suppliers in an impartial and transparent way. The first step in understanding the benefits, challenges and best practices in supplier selection is to attend this session.

Presenter: Joyce Herlihy, SVP Product, eVendor Check, Rutherford, NJ


UPPCC Certification … Who Needs It?

Why is UPPCC Certification important? How does it add value to individual procurement professionals, the organization and the profession itself? What are the new qualifications required for certification and what is their impact? This session covers the tremendous benefits from certification from professional growth and career advancement to credibility, international recognition and elevating the procurement profession. Find out how becoming certified increases the value of procurement professionals to their employers and raises industry standards, practices and ethics.
Presenter: Samuel Feinberg, CPPO, CPPB, Director, Contracts and Procurement, Agency Chief Contracting Officer, District of Columbia Government Department of Behavioral Health Contracts and Procurement Services, Washington, DC



Workforce Transformation: Managing and Maximizing Multigenerational Teams

Your team is composed of seasoned Baby Boomers approaching retirement eligibility; experienced, educated and capable Generation X executives; and a younger, digitized and connected Millennial cohort. How do you transform these diverse members into a cohesive team with broad acquisition knowledge, outstanding business and management acumen, and demonstrated expertise in developing and applying sound, efficient, and cost-effective business solutions?  In this breakout session, a panel representing each of the three key generations, experienced in contracting and procurement workforce-unique challenges and familiar with best-in-class workforce development programs, offer their personal and professional insights. Topics include managing a multigenerational workforce by understanding, building a cross mentorship and apprenticeship culture, developing approaches to knowledge capture and retention per generation, and creating processes to build performance-based cultures that attract, retain, motivate, and reward.
Moderator: Glenn Richardson, Executive Consultant and Industry Expert
Panelists: Robert Crossett, Vice President, FedBid, Inc., Vienna, VA; Katy Chang, Director, Procurement, DC Municipal Water and Sewer Authority, Washington, D.C.; and David Wyld, C.E. Laborde Professor of Management, Southeastern Louisiana University, Hammond, LA



Xtreme Networking

Come join this fast-paced, highly interactive session where you can tackle burning issues, exchange knowledge and expertise and meet colleagues through three 15-minute immersive sessions. Come prepared to think, share and keep moving. Bring business cards and get ready for some content-rich fun!  

 

Note: Workshop Sessions Subject to Change