Schedule - Tuesday, August 4

8:00AM – 9:00AM

Extreme Networking

Come join this fast-paced, highly interactive session where you can tackle burning issues, exchange knowledge and expertise, and meet colleagues during three 15-minute immersive sessions. Come prepared to think, share and keep moving. Bring business cards and get ready for some content-rich fun! 


CONCURRENT SESSIONS

9:15AM – 10:15AM

Conversations that Connect

Why are all Emergency Contracts like the Fast and the Furious?

  • Traci Gorman, CPPO,CPPB, Purchasing Agent, Arapahoe County, Littleton, CO

Read and download the program


*Icon designates Development Track

If At First You Don’t Succeed, Try Doing It Differently

How many times have you heard the old saying, “But that’s the way we’ve always done it”?  In this session we explore how changing something as simple as a phrase or clause can improve the entire outcome of your solicitation.  Participants review language from previous solicitations, provide feedback on how it can be improved and compare it to how it was changed in the final solicitation document.  As purchasing professionals, we continually strive to improve our processes and contract documents while promoting fair and open competition.  So if at first you don’t succeed, try doing it differently.

  • Amy Flack, CPPO, CPPB, Procurement Agent, Hillsborough County Aviation Authority, Tampa, Florida

 


Qualifications Based Selection Processes for Construction

The “Low Bid” selection process isn’t always the best option for construction contracts. Qualifications based competitive selection processes include Design Build and General Contractor/Construction Manager (GC/CM) or Construction Manager at Risk (CMR).  Find out how a Request for Qualifications/Proposals procurement process is used for construction/public work, and learn what the advantages are and when to use them. These co-presenters are seasoned users of these qualifications based processes and will explain them in detail, engage your comments and experiences, and answer your questions.


  • Linneth Riley-Hall, CPPO, Construction Contracts Manager


  • Thuy Hong, CPPB, Supervisor Design & Construction Contracts, Sound Transit, Seattle, Washington



The Healthy Agency-Supplier Relationship Guide
Session 2 of 2: Focus on Stages 2 & 3: Bid Interactions and Contract Holder Relations

The Healthy Agency-Supplier Relationship Guide, Session 2:  Advanced Concepts: Three Facets of Successful Agency-Supplier Relationships Picking up from Monday afternoon's Session 1 panel discussion of practitioners and NIGP Business Council suppliers, this session is a deeper dive into engaging in agency-supplier relationships that optimize communication opportunities among all stakeholders -- procurement, end user, supplier, for more experienced procurement professionals and suppliers. The panel will invite your participation as they discuss activities that bring greatest value to both agencies and suppliers, without threatening the integrity of professional procurement practice.  We'll continue to examine the nuances of appropriately communicating, specifically focusing on "Relationship Succession Planning", Elected Official Interaction, and the new face of Procurement as part of the Finance Department.

  • NIGP Business Council Members

The Tech Revolution: How a Mobile App Can Assure No One is Left Behind

The City of Philadelphia was outraged when an abandoned school building was discovered to have millions of dollars’ worth of lost and forgotten assets, including a "city block worth of books" and five grand pianos.  Incidents like this have popped up across the country, both in schools and other government agencies, but how can a cash-strapped organizations with a running annual deficit in a low-income community solve these asset management disasters?  Join us to discover the affordable and versatile solution that we have developed that is predicated on nothing more than the very same technology all of us carry in our pockets every day.

  • Nate Bronstein, Graduate Student, University of Pennsylvania


  • Rob Alterman, Graduate Student, University of Pennsylvania


Time Management Using Microsoft Outlook

Let’s face it…Time is Money...that’s why we all benefit from effective time management. Outlook 2010 is a tool to help you manage your email messages, calendar, contacts and tasks. It’s at the center of all your communications, but do you know how to make it work for you? This workshop gives you the skills to take control of your time and use Outlook to its full potential.  Learn tips and tricks about how to - customize your email message, create templates using Quick Parts, schedule time in your calendar and maximize your task list.  Get ready to manage your time with complete confidence.

  • Christy Rogers, Owner, ATD-KC, Training Umbrella, Overland Park, Kansas

 


      Using Producer Price Indices (PPI) for Contract Price Adjustments

      When faced with a price escalation clause in a contract, it is important to know how to choose appropriate indices and what pitfalls to avoid in using them. Learn about the various product and service Producer Price Index (PPI) data and the methodology behind it directly from a representative of the U.S. Bureau of Labor Statistics (BLS). This session includes an overview of PPI data followed by sample escalation procedures, information which will protect your agency from potential risks.

      • Lana Borgie Conforti, Economist, Producer Price Index Analysis & Public Information, U.S. Bureau of Labor Statistics, Washington, DC

       


      XaaS Procurement: Progress through Collaboration

      Technology evolves quickly but government doesn’t. Cloud based XaaS applications can bring great benefit to state and local government but new XaaS models don’t always align well with current public procurement processes, rules, and terms and conditions.  In this session we overview recent efforts by the Center for Digital Government to bring government and industry together and develop model terms and conditions for XaaS procurements.

      • Todd Sander, Vice President of Research & Executive Director, Center for Digital Government, Folsom, California



      9:30AM - 12:30PM    

      Introduction to Public Procurement 

      (continued)
      Instructor: Ron L. King, CPPO, VCO, CPPB
      Pre-registration required (additional fees apply)


      CONCURRENT SESSIONS 

      10:30AM - 11:30AM

      Contract Administration - Beginning With the End in Mind

      Good contract administration is more than making an award. Reviewing the basics of contract administration and formulating a contract administration plan leads to better outcomes. If you keep in mind what you want to accomplish, you can develop a performance assessment plan that results in better outcomes all the way around. It just makes sense.  Attend this session and learn how you can be a better administrator. 

      • David Nash, CPPO, CPPB, Sunrise, FL

       


        Conversations that Connect

        Evaluating Procurement: What should we be measuring?

        • Marcheta Gillespie, CPPO,CPPB,C.P.M.,CPM, City of Tucson, Tucson, AZ



            Conversations that Connect

            Focus Group: Shaping the Future of Online Learning at NIGP

            • Brett Hansen, NIGP eLearning Manager, Herndon, VA



                Everything You Always Wanted to Know About Coops!  2015 Edition.

                First offered at the 2012 NIGP Forum, we reprise this facilitated discussion to explore cooperative practices from the practitioner, supplier and cooperative program perspectives.  How have cooperative practices changed?  How has practitioner understanding and use of cooperative programs changed?  This conversation invites all attendees to pose questions to panels of key contributors to the current cooperative landscape. Bring the questions you never asked or never heard the answer to and leave with a wealth of information. 

                • Bill Wolpin, Editorial Director, Penton Media, Atlanta, Georgia



                Get LinkedIn with other Procurement Professionals

                LinkedIn is often referred to as the Facebook for professionals but it offers more. This session outlines why and how it is relevant to procurement professionals and what your profile says about you. You can use it to connect with the supplier community as it is a resource for research and a place to learn from your peers. Invest 60 minutes in this social media option and learn how to connect with the best. 

                • Kim Cullen, Director of Marketing, BidNet Procurement Systems, Albany, New York



                Interested in Educating Your End User?  Try Lunch and Learn Sessions

                It is not uncommon to hear procurement professionals complain about what their clients and customers expect or how inadequate they at even completing the simplest of tasks.  Face it – much of the confusion is with people who don’t understand enough about your requests. The truth is that a little bit of training could have a measurable impact.  The lunch and learn format is an ideal way to present key information in an informal setting. Participants in this session learn the value of creating procurement outreach opportunities using the lunch and learn format.   

                • Terri Gerhardt, CPPO, CPPB, Purchasing Manager, Georgia Institute of Technology, Atlanta, Georgia

                 


                Strengthening Your Chapter’s Professional Development Programs

                Experiencing a sharp decline of participants in their Professional Development Programs, SCAGPO leadership saw a great need to re-evaluate their approach to the Chapter’s Professional Development.  So how did the Chapter double the participation for their quarterly training events and increase their participation in NIGP Courses?  In this session, we discuss strategies employed by the SC Association of Governmental Purchasing Officials as well as other Chapters to increase their ProD Efforts.

                • Stacy Gregg, CPPO, CPPB, Procurement Manager, State of South Carolina, Columbia, South Carolina

                 


                Using Data to Promote the Public Procurement Profession – Panel Discussion

                NIGP’s mission is to develop, support and promote the public procurement profession.  And every professional association needs the support of its members to promote the profession every day within their own organizations.  Narratives about the value of the public procurement profession are important, but they can easily get lost in the world of Big Data and the ‘numbers focus’ of many finance directors and business officers to whom procurement professionals often report. This panel presentation and discussion provides guidance from three current practitioners about the overall reasons for procurement teams to record and report their value, some example processes by which you can record your value, using analytics (statistics, metrics and data) to support the value of public procurement narrative, and how to calculate an ROI for procurement and procurement projects.

                • David Davis, Procurement and Materials Manager, CPPO, Washington State Department of Transportation, Olympia, Washington;


                • Nelson Park, CPPO, CPPB, Procurement and Contracting Manager, Seattle City Light, Seattle, Washington;


                • Brian Smith, CPPO, Purchasing Manager, Multnomah County, Portland, Oregon;


                • Jonathan White, Director of Business Development, Spikes Cavell – Xchanging Procurement; Herndon, Virginia



                  CONCURRENT SESSIONS 

                  1:15PM - 2:15PM

                  Building a Stronger Workforce

                  If you can connect the strengths, perspectives, skills, and values of a multigenerational workforce you can encourage development and social learning across the age spectrum. This type of workforce puts you at a distinct advantage, creating change through innovation. A panel representing each of the three key generations experienced in contracting and procurement, and comprising a workforce experienced with unique challenges and familiar with best-in-class workforce development programs offers their personal and professional insights.  Take a seat and put yourself in the conversation. You and your organization can only get stronger. 

                  • Joseph Jordan, FedBid, Inc.


                  • Major General (Ret). Randy Manner, Analytics, LLC, Alexandria, VA


                  • Julieann Lutrario, FedBid, Inc.


                  • Collin Ray, FedBid, Inc.



                  Contract Compliance:  Impacts, Challenges and Opportunities

                  Compliance with city contracts is critical to ensuring that suppliers are honoring their obligations to the taxpayers. By convening representatives from government and business to develop universal standards, the City of Chicago is maintaining a leadership role in the progress being made for consistent contracting procedures and compliance policies. You will see that this three pronged approach (transparency, training/education, accountability) has implications for other agencies too.  

                  • Jamie Rhee, Chief Procurement Officer, City of Chicago - Department of Procurement Services, Illinois



                  Conversations that Connect

                  Can A&E contracts work for both the agency and the contractor?

                  • Kurt Prusse, CPPB, Director of Purchasing/Warehouse, Jordan School District, West Jordan, UT


                      Conversations that Connect

                      Buying Body Cameras: What's the Total Picture?

                      • Gregory Spearman, CPPO,FCCM, Director of Purchasing, City of Tampa, Tampa, FL


                      • Gillian Needham, Contract Officer, City of Tucson, Tucson, AZ


                          Debating Local Preference: The Tucson Story

                          In 2014, the Goldwater Institute challenged the City of Tucson on its Local Preference Ordinance.  This session shares background on how the Ordinance was established, provides a brief overview of how the program was implemented, walks you through the positions taken by both the Goldwater and the City of Tucson, and shares the behind-the-scenes analysis done by the City and how the judge’s ruling on the case impacted Tucson.  The session challenges participants to debate the program concept, the positions taken by both parties and the merits of the final decision.  

                          • Marcheta Gillespie, CPPO, CPPB, C.P.M., CPM, Director of Procurement, City of Tucson, Arizona

                           


                          Diversity Town Hall Meeting

                          Hosted by NIGP’s Diversity Council members, this is an opportunity to discuss pertinent issues that affect how agencies function in relation to diversity issues. With no set agenda, the discussion is open for comment and debate.  Join the lively town hall meeting to ensure that the Institute and its member agencies are a reflection of the changing world. It’s a fact: the organizations that manage diversity the best are going to be the most successful.


                          • Moderator:  Keith Glatz, CPPO, FCPM, FCPA, Chairman of the Governing Board, NIGP: The Institute for Public Procurement, Purchasing & Contracts Manager, City of Tamarac, Florida
                          • Rey Palma, Procurement Services Manager, Georgia Building Authority, Atlanta, GA



                          Forging Productive End User Relationships

                          Building positive and resilient business relationships with end users is never easy but it is worth the effort!  Join these two professionals, as they lead the conversation, share video commentary from some of their customers, and provide tips and recommendations for establishing positive customer relationships. Among the topics discussed are establishing your procurement shop’s brand, weighing customer needs against agency risk, and building relationships when you are new to an organization. 

                            Quick Guide to City of Hillsboro Vendor Selection  Inteview Questions

                          • Elaine Baker, CPPO, Purchasing Agent

                          • Erika Lopez, Buyer, City of Hillsboro, Oregon



                          Keeping the PRO in Procurement

                          In the course of any day the procurement department and its professionals are required to be PROficient, PROtective, PROfessional, PROductive, PROgressive, PRO-active, a PROvider, and a PROmoter.  In this interactive session, participants discuss techniques and multiple ways to improve their procurement and customer service skills.  They also learn which areas of their performance may need improvement and receive tips on how to more effectively communicate and perform in order to receive the desired results. Be PROactive and take charge of your skills!

                          • Stacy Adams, CPPB, Procurement Manager II, State of South Carolina, Columbia, South Carolina

                           


                          2:00PM - 4:00PM    

                          Introduction to Public Procurement 

                          (continued)
                          Instructor: Ron L. King, CPPO, VCO, CPPB
                          Pre-registration required (additional fees apply)


                          2:30PM - 6:00PM

                          Products Expo Open


                          3:00PM - 4:20PM

                          Expo Education Sessions

                          3:00PM - 3:20PM 

                          Canon Solutions America
                          Productivity Challenge- You Can’t Improve What You Don’t Measure. 
                          Gain insight into your business processes for better productivity and resource use with the Productivity Challenge: 

                          • Assess your organization's document workflow   
                          • Benchmark against industry standards 
                          • Uncover inefficient business processes that are impacting your bottom line 

                          Benchmark your business processes today - on site or online at www.productivity-challenge.com 

                          We’ll have staff on hand to take you through our web-based assessment or you can take it online today and bring your results to the NIGP Forum for a free consultation.

                          The Toro Company
                          Procuring Industry Innovation: Come hear what The Toro Company is doing to innovate the turf & irrigation industry, making life easier for you and the agencies you serve.


                           

                          3:30PM - 3:50PM 

                          Caterpillar
                          Join Caterpillar as they demonstrate: New Products. New Technologies. New Solutions.

                          The Home Depot


                           

                          4:00PM-4:20PM

                          Haworth

                          workware®: Connect and Share at the Pace of Ideas
                          workware is a family of products that provide technology-enhanced collaborative spaces and helps users think, see, do and connect in a wide variety of settings. Designed by the Haworth Design Studio, the workware products provide solutions for monitor placement, power and data connectivity and user control of monitor access.  For more information on Haworth’s workware products. http://www.haworth.com/home/technology/workware

                          Periscope Holdings

                          Purpose-Based Procurement
                          Public procurement continually strives for new ways to communicate its value. A proven business strategy for Southwest Airlines and BMW has been a “purpose-based” approach to business, meaning "a definitive statement about the difference you are trying to make in the world." This conversation will explore how this successful business strategy can be strategically deployed in every public procurement organization to catapult its level of importance, effectiveness, and value. 


                          4:30PM - 6:00PM

                          Reception in Exhibit Hall - Give Back Event

                          Food and fun…what more do you need to help make connections?!  Don’t miss the exhibit hall reception for great networking opportunities and stop by the community service booth in the front of the hall to help stuff care kits for Heart to Heart International and Ronald McDonald House of Kansas City!

                          Schedule is subject to change and may be adjusted at any time.

                          Keynote Speaker Erik Wahl


                          Keynote Speaker Erik Wahl



                          The Healthy Agency-Supplier Relationship Guide
                          Session 1 of 2: Focus on Stage 1: Non-Contract Supplier Interactions

                          Join members of the NIGP Business Council and leading procurement practitioners as they discuss the Council’s latest white paper, The Healthy Agency-Supplier Relationship Guide. This year’s paper focuses on three stages of supplier relationships: Non-Contract Supplier Interactions; Bud Interactions; and Contract Holder Relations. Join the conversation: What does “better communication” look like? What specific types of activities or exchanges could we potentially engage in? What might be the benefits of these purposeful activities?


                          The Healthy Agency-Supplier Relationship Guide
                          Session 1 of 2: Focus on Stage 1: Non-Contract Supplier Interactions

                          Join members of the NIGP Business Council and leading procurement practitioners as they discuss the Council’s latest white paper, The Healthy Agency-Supplier Relationship Guide. This year’s paper focuses on three stages of supplier relationships: Non-Contract Supplier Interactions; Bud Interactions; and Contract Holder Relations. Join the conversation: What does “better communication” look like? What specific types of activities or exchanges could we potentially engage in? What might be the benefits of these purposeful activities?


                          The Healthy Agency-Supplier Relationship Guide
                          Session 1 of 2: Focus on Stage 1: Non-Contract Supplier Interactions

                          Join members of the NIGP Business Council and leading procurement practitioners as they discuss the Council’s latest white paper, The Healthy Agency-Supplier Relationship Guide. This year’s paper focuses on three stages of supplier relationships: Non-Contract Supplier Interactions; Bud Interactions; and Contract Holder Relations. Join the conversation: What does “better communication” look like? What specific types of activities or exchanges could we potentially engage in? What might be the benefits of these purposeful activities?


                          The Healthy Agency-Supplier Relationship Guide
                          Session 1 of 2: Focus on Stage 1: Non-Contract Supplier Interactions

                          Join members of the NIGP Business Council and leading procurement practitioners as they discuss the Council’s latest white paper, The Healthy Agency-Supplier Relationship Guide. This year’s paper focuses on three stages of supplier relationships: Non-Contract Supplier Interactions; Bud Interactions; and Contract Holder Relations. Join the conversation: What does “better communication” look like? What specific types of activities or exchanges could we potentially engage in? What might be the benefits of these purposeful activities?