8:00 AM - 11:00 AM
Expo & Breakfast
11:00 AM - 12:15 PM
Intergalactic Leadership: Leadership and Cultural Styles for the Future of Procurement
The future of the procurement industry depends on the people we hire and the culture that we create. Unfortunately, bad leadership can hinder even the most professional workplace. Join us in a galaxy far, far away as we learn how to develop powerful, positive leadership and culture styles in the procurement profession, and discover if your leadership culture is that of a Jedi knight or of a storm trooper.
- Cheral Manke, CPPO, CPPB, Marketing & Relationship Manager, Washington State Department of Enterprise Services, Olympia, WA
- Josh Klika, CPPB, Procurement Supervisor, Washington State Department of Enterprise Services, Olympia, WA
Following Through: Establishing Long-Term Success with a Contract Administration Plan
Designed to ensure the success between a well-written contract and a well-executed one, contract administration plans are notoriously important in the procurement field. Unfortunately, this important step is a mystery to more than one professional. Join us as we discuss the stages of developing a strong, thorough, and complete contract administration plan, one designed to anticipate, assess, and mitigate potential procurement risk for you and your agency.
Proposing Flexibility: RFPs for the Procurement Professional
Public procurement professionals know the competitive bidding process. We’re comfortable with IFBs—we know how to handle them, and we’re not afraid to use them. Unfortunately, the needs of our entity can’t always be met by an IFB. Sometimes, we need more flexibility than just awarding to the lowest bidder that meets the minimum requirements. In many cases we can better serve the entity and our end user by issuing an RFP. Join us as we discuss the Request for Proposals—a sourcing methodology that allows the procurement professional to examine aspects other than the lowest price when making an award decision in order to get the best product or service, and therefore, the best value for our entity’s needs.
Procurement Marketing 101: Best Practices to Promote Procurement Projects
From supplier outreach to multi-supplier project completion, put marketing practices to work in Procurement Marketing 101. Come explore how to market the purchasing department and key projects to internal stakeholders and the taxpayer community at large, discovering how you and your purchasing department can utilize social media, press releases, emails, and SEO in combination with relationships with the supplier community to promote the department and projects.
Strategic Empowerment: Developing Partnerships through Individualization
Emotional and social intelligence are buzzwords in the modern business world, but how can you leverage these two attributes into long-lasting successes for both internal and external personnel? By understanding the concerns and pressures that stakeholders are under, you too can maximize your departments procurement goals, empowering staff to provide a place that showcases their experience, knowledge, and contributions. Join us as we discuss and develop lasting professional partnerships by emphasizing interpersonal communication, empathetic connection, and personalized relationship building on a strategic level.
Meeting the Village: Discussions and Perspectives from Buyers and Sellers
Annually, GovWin+Onvia conducts two surveys—one of the supplier community and one of the procurement industry—to determine the sentiment, challenges, and solutions that are on the minds of both buyers and sellers. Complimented by a panel of suppliers and procurement agents to debate the topics and issues most discussed, this session provides you with a broader perspective of the procurement profession, appealing to both the government supplier and buyer communities alike.
Shifting the Crate: The Value of Warehousing in Procurement
Few procurement professionals would disagree that warehousing has lost its way in the public sector, sacrificing capability and usefulness for faster turnaround. Historically, however, warehousing provides a plethora of unique opportunities for public agencies, especially when measured alongside mega-providers like Amazon. Come explore and address the issues that caused our profession to give warehousing pause, and learn how you can establish marketing strategies and inter-departmental benefits that accrue both organization and economic success.
Maximizing the Effect: Best Value Project Management for Procurement
Intentionally or not, procurement professionals use project management skills on a daily basis. Project management is not just used during the execution of a project, however, but throughout the entirety of our process, with success or failure often determined by how we can maximize our job efficiency. Identifying a new project management model that allows you to maximize your effort for the benefit of your agency, this session discusses the differences between traditional and best value project management, empowering you to build the best authority while saving costs along the way.
Scoring Success: Developing Successful Scoring Methodologies
When it comes to RFPs, procurement professionals can find themselves in a bind. Unlike simple solicitations, RFPs require us to generate evaluable scoring systems that consider technical requirements, price, methodology, and numerous other criteria. Learn how to establish transparent and professionalized scoring methodologies, and discover how you take these base-level techniques and develop them into complex scoring systems for even the most daunting of tasks.
Crisis Management: Dissection of a Chapter Disaster
Out of the blue, your chapter is faced with a crisis the likes of which you’ve never encountered before. What do you do? How does your chapter react? How have other chapters overcome these challenges before? Join us in this interactive, collaborating session as we discuss real-life case studies to learn from the successes and failures of past chapter emergencies, discovering the remedies and preventative measures needed to tackle even the most disastrous of chapter mishaps.
12:30 PM - 2:45 PM
3:00 PM - 4:15 PM
Can We Talk? Challenges with Procurement and Collaboration: Emerging Perspectives on Theory and Practice
There is a wide-ranging discussion on the issues and reforms related to the U.S. federal procurement process, with a noted area of contention arising when it comes to how we share information with any number of stakeholders. Increasingly, however, there is a need to approach this difficulty of collaboration strategically, as it includes facets such as hierarchy, networking, and interpersonal interactions that are not linear, let alone the incorporation of private and public entities. Join us as we discuss the procurement process, current trends, and recent approaches, including agile procurement, and explore a collaborative government model, which takes a holistic and strategic approach to collaboration to address weaknesses resulting from poor collaboration.
Legal Considerations Jeopardy
Drawing on the experience of a government contracts attorney, join in the fun as we explain the “why” of legal direction when it comes to government contracting! Together, we explore the legal perspectives of public procurement, discuss how to protect ourselves from tricky terminology, and have some fun in this Jeopardy-styled interactive session.
The Final Score: Deep-Dive into RFP Scoring & Methodology
How do you determine the final score, and what is your current process for doing so? Take a deep dive into RFP evaluation scoring options and methods to learn a new, potentially better, way to evaluate the proposal. We will discuss different methods in both the evaluation process and scoring, including consensus versus individual evaluation, automated tabulation of scores, and process workflow in this interactive session.
RFP Proposal Evaluation Best Practices: Cost Models, Upset Levels, Audit Trail, Transparency, Consensus versus Individual Scoring, Process Flexibility
In this interactive presentation, you will learn the best practices in RFP proposal evaluation. How do you handle cost outliers? What cost models (cost as an evaluation category, greatest benefit for dollar, revenue as a cost, etc.) can you use? How do you maintain transparency and audit trail? How do you generate detailed reports for best value source selection process? How do you maintain records of scoring history for iterative processes? How can you opt for consensus versus individual scoring and what methodologies/tools can aid that? How can every RFP have a different evaluation process and workflow? How do you use RFP evaluation libraries and templates to evaluate fast and productively? How do you handle risk? How can data analytics and artificial intelligence help? Interactively we will discuss all these and more with examples and real-world case studies.
Avoiding Bad Apples: Preparing Your Proposal Evaluation Committee
As anyone in public procurement can attest, preparing your proposal evaluation committee requires advanced planning and preparation—having even one ‘bad apple’ can have disastrous effects on the entire project. Come participate in this highly-interactive session as we discuss how you can prepare yourself in selecting, training, and leading your team toward a successful RFP solicitation, avoiding the all-too-common pitfalls that hinder professionalized success.
Getting to Why: An Alternative to Numerisc Scoring
Have you ever had a firm receive the highest score, but thought a different team seemed stronger for the project? Maybe it’s time to add a new set of evaluations to your toolbox! In this hands-on workshop, discover a qualitative alternative for conducting evaluations, one that you can use to clearly and confidently articulate your reasoning for selecting the best team.
Tending the Garden: Teambuilding for Process Improvement
What happens when you build a culture where employees are engaged and problems are treated as treasures, a culture where employee engagement is high and team members interact using the values of respect and innovation while holding one another accountable for improving employee and customer experiences? Come learn how King County’s Finance and Business Operations Division fostered this sort of innovative culture, and discover how you can apply training programs, clarity maps, and visual controls and management to your agency to foster a healthier, more productive environment.
- Rena Jackson, CPPB, CPCP, Strategic Partnerships and Analytics Supervisor, King County, Seattle, WA
- Sherry Stroud, Accounts Payable Supervisor, Kings County, Seattle, WA
Procurement Integrity: An Agency Program for Everyone
Everyone knows that integrity is a fundamental component to public procurement, but how do we simplify it and make it relevant for everyone in our public entity? At Sound Transit, the procurement, legal, and human resoruces departments teamed up to bring together the many federal, state, and local procurement and ethical standards in a single, clear curriculum. Witness for yourself a condensed version of a procurement integrity training workshop, and learn how you can firmly establish integrity of the processes and of the person in your entity’s procurement operations.
Planning for Risk: Incorporating Risk Management into Contract Administration
Risk is an inherent element of contract administration, with specific contracts featuring unique pitfalls based on their prerequisites. By developing a risk management plan, however, you can incorporate these potential issues into the early stages of contract administration. Join us as we identify the different risks inherent in pre- and post-award activities, learning how you can develop a risk mitigation strategy that prepares you and your agency for contract administration success.
Public Procurement Beyond Defined Scope: A Primer on the Opportunities and Challenges of Modular/Agile Procurement
Agile procurement is an emerging tool for public and private sector procurement offices alike. While traditional procurement models assume that we can define the scope of a purchase before we contract the work, the agile procurement model assumes the scope will change during the implementation. The model employs a series of “sprints,” or short time frame deliverables, that allow issues or missing requirements to be identified throughout the process and to be corrected before they impact the desired project outcomes. This session identifies the statutory, financial, and cultural risks and opportunities of this emerging methodology, introducing and explaining how modular/agile procurement can better help you and your agency.
4:30 PM - 5:45 PM
Adobe Acrobat: Creating & Building Interactive Forms
Creating fillable, digital PDF forms in Adobe Acrobat is fairly easy, but it’s not intuitive. Join us as we share how to leverage the power of Acrobat to quickly build, save, and edit an Acrobat form. In this session, discover techniques to move from paper to electronic forms with Acrobat tips and tactics.
Protecting your Data: Using Blockchain and Smart Contracts to Reduce Cost, Enhance Cybersecurity, Transparency, and Audit Trail for Procurement, RFP, and Contract Management Systems
RFP, procurement, and contract management systems involve sensitive data that is increasingly at risk to cyber attack, especially as stories of data vulnerability, hybrid cloud architecture, and risk mitigation techniques challenge the stability of your information. In addition, these systems need transparency, audit trail, detailed reports, group decision support, reduced cost, and enhanced productivity. Using real-life examples and case studies, this session demonstrates the best practices in the emerging blockchain and smart contracts based procurement, RFP lifecycle management process, and contract management systems, leaving attendees with a better understanding of how to reduce cost and enhance cybersecurity, productivity, transparency, and audit trail.
Valuable Procurement: Elevating Performance with Metrics-based Impact
Is Procurement viewed as meeting your customers' needs or a department that staffs' need to get through? Do you know your procurement work portfolio? Join us as we discuss practical approaches and specific focus areas that help you identify, track, and improve on metrics-based insight in this session designed to elevate your department's impact agency-wide.
Procurement Methods and Internal Controls to Meet the CFR 200 Requirements: A Focus on Automated Cost Analysis
Local and state governments are subject to the uniform grant guidance of CFR 200, a federal law that details many requirements that impact procurement processes and programs. To acquire federal funding from several agencies, including Health and Human Services, Education, FEMA, NASA, and the Agriculture Departments, the Harris County Department of Education (HCDE) adopted several policies to better coordinate and comply with this code. Join us as we review the implemented policies and procedures with emphasis on the cost analysis and some exceptions to the CFR 200, exploring how HCDE created an automated workflow to document its cost analysis review for its audit files in this informative and thought-provoking session.
Communicating Success: Sharing Procurement Professionally
Do you feel like your customers’ expectations don’t match reality, that their anticipations are causing friction and hurting your agency’s reputation? In 2017, King County (Seattle, WA) faced these same problems, but through hard work and strategic marketing, they transformed their department from the “black hole of procurement” into a helpful partner exemplifying valuable customer resources and marketing initiatives. Be inspired in this case study-focused session, and learn how you can incorporate helpful toolsets to improve your agency’s public image while prioritizing training objectives for the most important attribute of procurement—your customers.
- Rena Jackson, CPPB, CPCP, Strategic Partnerships and Analytics Supervisor, King County, Seattle, WA
- Linda McKinly, Senior Buyer, Kings County, Seattle, WA
Maximized Management: Leadership in the New Procurement Environment
The new, digital age of the modern day is rapidly changing how information is shared, processed, and grown, resulting in cataclysmic changes to nearly every job market. As the procurement market place forces agencies to redefine and reinvent themselves, managers and professionals must find new, innovative ways to leverage these changes in their own organizations and make manageable, measurable, and implementable solutions to the growing problems of shrinking budgets, reorganizations, and limited resources. Opportunities and lessons abound in this session designed to help you understand and lay the groundwork for overcoming the present and future challenges of public procurement.
Breaking the Wheel: A Hamster’s Guide to Time Management
With monotonous tasks like email management, phone calls, and meetings create professional pitfalls in the office environment, it’s easy to see how time management has become a challenge. Sometimes known as “hamster-ing,” these actions result when you lose sight of what your real goals are and instead run from task to task in a disorganized manner. Designed to guide you through the process of recognizing and identifying hamster-ing pitfalls in the office environment, this highly-interactive session shows you how to manage your day, avoid distractors, and get back on track in the office, breaking the hamster wheel once and for all while raising your productivity.
Roadmap to Leadership: The Procurement Professional’s Compass
Due to our unique and prioritized role in projects, procurement professionals have a unique opportunity to grow, change, and directly impact nearly every process that we touch. Productivity, however, is not changed by forcing people to do things differently, but by creating an environment where resources, process, materials, and technology overcome daily disruptions to maximize the effectiveness of everyday processes. Join us as we discuss how you, the procurement professional, can maximize the value and effort of your colleagues, exploring how to better share and manage project stakeholder expectations through innovative leadership techniques.
A New Procurement Story: The Goals, Technology, and Teamwork-Driven Transformation of Nevada
The State of Nevada is writing a new chapter in public procurement, detailing the necessary methodology of a modern, transparent, intelligent, and effective era of the discipline. Join us as we learn how Procurement Administrator Jeffrey Haag is leveraging his private-sector background and public-sector expertise to drive massive change, redefining how procurement works within his department, across the organization, alongside its suppliers, and for the Nevada taxpayers. Get inspired and learn how you too can implement these innovations as you write your own story of transformation in this pioneering session.
Becoming a Hero: Information as a Superpower
Told through an engaging story about an Indian Sari (Indian dress), economics, and government procurement, learn about the importance of market information and why it may be a superpower that has been by your side all along. This session covers practical tips while identifying and demonstrating tips and tools that can be used to gather market information, enabling better supplier discovery and superior procurement outcomes.